Restaurant365 Review 2021: Features, Pricing, Alternatives

This restaurant-specific software includes inventory management and supports unlimited users.
Hillary CrawfordAug 12, 2021

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Restaurant365 is an all-in-one, cloud-based restaurant management platform that features accounting, inventory management and scheduling software. For both new and well-established small restaurants, the package is a top-shelf choice. It's especially valuable for restaurant owners with experience in the industry who can take full advantage of its cost management features.

While Restaurant365 is expensive compared with other accounting software, its ability to centralize restaurant data from so many sources is unmatched. The system can integrate more than 70 popular point-of-sale systems, which allows for a smooth transfer of data between front-of-house and back. You can also add payroll and human resources functions to any plan.

Pros

Cons

  • All-in-one restaurant management platform.

  • Direct integration with more than 70 POS systems.

  • Recipe costing in Essential and Professional plans.

  • Direct vendor integration.

  • Expensive.

Overview

Price

$249 per month, per location and up. Based on a quarterly billing cycle.

Maximum number of users

Unlimited.

Sharing with accountants

Excellent. Accountants can log in to the same system as the administrator and automate reports. Administrators determine what information accountants have access to by setting specific user roles and permissions.

Scalability

Excellent. R365 can accommodate multiple locations and lets clients purchase various add-ons, including payroll and HR software.

Ease of use

Good. R365’s administrator dashboard is a one-stop shop for information on banking, reports, transactions, accounts payable and more. But the crowded sidebar menu, also called the digital filing cabinet, appears overwhelming at first glance. The dashboard for general managers and operators has a more user-friendly interface.

How does Restaurant365 work?

When restaurant owners log in to Restaurant365 for the first time, a setup assistant will guide them through the initial setup process and let them create location groupings, integrate with the POS system, set up vendor information and import their general ledger.

Once this is complete, administrators can give managers and accountants access to different dashboards and information based on role and location. The administrator view includes charts on average daily sales comparisons, menu mixes, cash over or short and more. The sidebar menu on the left side of the screen acts as a

digital filing cabinet with administration and accounting info, along with tabs for accounts payable and receivable, transactions and fixed assets. The menu running across the top of the dashboard is used to log new items. For example, you can use it to add a new employee or vendor to the system.

The general manager page includes access to invoicing, scheduling, inventory management, reports and waste logs. The display can be customized for different users. For example, it can be set up for scheduling managers to land directly on the scheduler when they log in.

How much does Restaurant365 cost?

Restaurant365 monthly prices are based on a quarterly billing cycle, though other payment terms are available. Adding other services such as payroll, HR or hiring software will cost extra.

Plan

Price

Features

Core Operations

$249 per month, per location.

  • R365 Inventory.

  • R365 Scheduling.

  • POS integration.

  • Vendor integration.

  • Recipe costing.

  • Smart Prep.

  • Smart Ordering.

Core Accounting

$249 per month, per location.

  • R365 Inventory.

  • R365 Accounting.

  • POS integration.

  • Vendor integration.

Essential

$369 per month, per location.

Everything in the Core Accounting plan plus:

  • R365 Scheduling.

  • Recipe costing.

  • Smart Prep.

  • Smart Labor.

  • Smart Ordering.

Professional

$459 per month, per location.

Everything in the Essential plan plus:

  • Fixed asset management.

  • Custom financial reports.

  • Business analytics and custom dashboards.

  • Approval workflows.

Benefits

Cost control tools

  • Smart Ordering: This feature suggests how much of each item should be ordered based on previous data. If those numbers turn out to be accurate, managers can let the software’s “purchasing assistant” automatically generate purchase orders to save time.

  • Smart Prep: Based on inventory and recipe data, the system will estimate how much of a particular menu item should be prepared to better control food costs.

  • Smart Labor: This tool forecasts how many employees are needed during particular times of the day based on hourly sales information.

  • Menu engineering: The system’s inventory management software generates graphs that let managers compare particular menu items based on popularity and profitability. Using this information, restaurants can prioritize higher-margin items.

  • Recipe costing: The recipe costing feature tracks how much of a particular ingredient is used in each menu item to generate more accurate recipe costs across the board. This data also informs actual versus theoretical costs, which can help restaurants identify opportunities to maximize efficiency and reduce food waste.

  • Reporting: Restaurant365 includes more than 300 report templates that can be automatically run and emailed out on a customizable schedule. Managers can also compare actual versus theoretical food costs based on location, food category or ingredient.

Integrations

  • POS: Restaurant365 integrates directly with over 70 POS systems like Toast, Aloha, Lightspeed, Square, Clover and Revel, to maintain a steady flow of information among the front-of-house, back-of-house and the restaurant’s accounting team. The platform pulls data — including sales tickets, payment types and attendance info — from the POS system and automatically generates a daily sales summary. From there, it translates the data into balanced journal entries for both labor and sales.

  • Vendors: Restaurant365 provides direct integration with more than 60 vendors. The platform automatically imports electronic invoices from these vendors and then uses it to update raw ingredient inventory and create balanced journal entries.

Inventory management

Keeping track of food items from the moment they arrive on your doorstep to when they’re served is a complicated process that has big implications on a restaurant’s margins. When Restaurant365 receives invoices, it matches each vendor item to its corresponding account and automatically updates inventory. As those items are used up in the kitchen, managers can update the count via tablet or mobile device.

Designed specifically for restaurants

Restaurant365’s level of specialization is the main factor that sets it apart from other accounting software. In addition to recipe costing capabilities, the accounting software can handle tips as well as multiple locations. Its scheduling software also lets employees view their schedules via the app and swap shifts.

Drawbacks

Cost

With plans starting at $249 per month, Restaurant365 is expensive. Useful features like recipe costing are included only in the $369 per month Essential plan and $459 per month Professional plan. Though some of those cost control tools are included in the $249 per month Core Operations plan, that plan doesn’t include accounting software. The $249 per month plans cover inventory management software and either accounting or scheduling software, but not both.

While restaurants can use less expensive options like QuickBooks Online or Xero, which cap base plan pricing at $180 per month and $62 per month respectively, these accounting software products aren’t made specifically for the restaurant industry. You may have to pay for additional inventory management and scheduling software, as well as integrations. If you’re torn, calculate the cost of assembling a restaurant operations software package with a la carte products versus using an all-in-one platform like Restaurant365.

Alternatives for restaurant accounting software

QuickBooks Online

Price: $70 per month and up. You can choose either 50% off the first three months or a free 30-day trial. QuickBooks Online offers less expensive options, but they aren’t recommended for restaurants.

QuickBooks Online

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on QuickBooks's website

Pros

Cons

  • Lacks restaurant management software.

  • Some POS systems, including Micros and Upserve, can be integrated only through outside apps.

Xero

Price: $32 per month and up. There's a free 30-day trial. Xero has a less expensive plan that's intended for sole proprietors, but not ideal for restaurants.

Pros

Cons

  • Unlimited users.

  • Fixed asset management included in all plans.

  • More than 1,000 app integrations.

  • Lacks restaurant management software.

  • Lightspeed and Square POS integrations are poorly rated.