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What Is IRS Form 1040? Definition and How to Fill It Out

Here's what you need to know about Form 1040: the mother of all tax forms.
Sabrina Parys
Tina Orem
By Tina Orem and  Sabrina Parys 
Updated
Reviewed by Raquel Tennant

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Nerdy takeaways
  • IRS Form 1040 is the main tax form used to file a U.S. individual income tax return

  • The 1040 form helps you calculate income, deductions, credits, tax refunds or tax owed to the IRS.

  • You’ll need your Social Security number, wage statements and past tax return to fill out Form 1040.

What is a 1040 form?

Form 1040, formally known as the “U.S. Individual Income Tax Return,” is the form people use to report income to the IRS, claim tax deductions and credits, and calculate their tax refund or tax bill for the year. The IRS releases a revised version of the form for each tax filing year.

People who have a fairly simple tax filing situation may not need to file anything other than the standard Form 1040. But if you've got more things going on in your life, you may also need to get ahold of additional forms, also called schedules, to submit alongside your Form 1040. Schedule A, for example, is a tax form familiar to those who itemize deductions on their tax return instead of taking the standard deduction.

» Need to back up? How income tax returns work

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Who needs to fill out a Form 1040?

Most U.S. citizens and permanent residents who work in the U.S. are required to file taxes.

However, if you're under a certain income threshold, you may not have to file a tax return. The thresholds change annually based on:

  • Dependent status.

  • Self-employment status.

  • Filing status.

  • Age.

  • Gross income.

There are also other situations, such as owing taxes on an IRA or a health savings account, that may spell out a filing obligation.

And keep in mind that even if you don’t have to file taxes, you may want to think about turning in a Form 1040 anyway — skipping your return could mean losing out on a refund or other types of benefits.

How to fill out a 1040 form

If you're filing your return using tax software, you'll be asked to provide information that should then auto-populate Form 1040 (and any supporting schedules) behind the scenes. The software will then e-file it with the IRS, and you can print or download a copy for your records.

If you prefer to fill out your return yourself, you can download Form 1040 from the IRS website

. The form can look complex, but it essentially does the following four things:

  1. Asks who you are. The top of Form 1040 gathers basic information about who you are, what tax filing status you're going to use and how many tax dependents you have.

  2. Calculates taxable income. Next, Form 1040 gets busy tallying all of your income for the year and all the deductions you'd like to claim. The objective is to calculate your taxable income, which is the amount of your income that's subject to income tax. You (or your tax preparer or tax software) consult the federal tax brackets to do that math.

  3. Calculates your tax liability. Near the bottom of Form 1040, you'll write down how much income tax you're responsible for. At that point, you get to subtract any tax credits that you might qualify for, as well as any taxes you've already paid via withholding taxes on your paychecks during the year.

  4. Determines whether you've already paid some or all of your tax bill. Form 1040 also helps you calculate whether those tax credits and withholding taxes cover the bill. If they don't, you may need to pay the rest when you file your Form 1040. If you've paid too much, you'll get a tax refund. (Form 1040 even has a spot for you to tell the IRS where to send your money.)

What do I need to fill out Form 1040?

You'll need a lot of information to do your taxes, but here are a few basic items that most people have to collect to get started:

  • Social Security numbers for you, your spouse and any dependents.

  • Statements of wages earned (for example, your W-2 and 1099s).

  • Proof of any tax credits or tax deductions.

  • A copy of your past tax return.

  • Your bank account number and routing number (for direct deposit of any refund).

🤓Nerdy Tip

If you are looking for your tax returns from past years, you can request a tax transcript from the IRS.

Download Form 1040

Most tax software programs will auto-populate Form 1040 for you based on a series of questions asked. If you need access to a blank form, you can download the latest version directly from the IRS website

Internal Revenue Service. 2023 Form 1040. Accessed Nov 22, 2023.
.

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Which Form 1040 schedules should I use?

Virtually everybody uses the regular Form 1040, but there are also three common schedules you may or may not have to tack onto it, depending on your tax situation and whether you want to claim certain deductions and credits. Some people may not have to file any of these schedules, while others may need to file more.

Schedule 1: Additional income and adjustments to income

File this if you had any of these:

Schedule 2: Additional taxes

File this if you owe any of these:

  • Excess advance premium tax credit repayment.

  • Additional taxes on IRAs, retirement plans or other tax-favored accounts.

  • Household employment taxes.

  • Repayment of the first-time homebuyer credit.

  • Additional Medicare tax.

  • Net investment income tax.

Schedule 3: Additional credits and payments

File this if you want to claim any of these:

Other types of 1040 tax forms

The standard Form 1040 tax return covered above is what most individual taxpayers will need to fill out during tax time. However, there are a few other 1040 forms you may need to know about, including Form 1040-SR for seniors.

Form 1040-ES can help freelancers or those who are self-employed calculate their estimated quarterly taxes. This form can also be used to estimate taxes on income that is not subject to withholding (e.g., dividends or interest). You'll likely also need to fill it out if you chose not to have taxes withheld on any unemployment or Social Security benefits you received.

This form may need to be filled out by nonresident aliens who engaged in business or trade within the U.S., representatives of a trust and/or estate that is required to fill out a 1040-NR, or a representative of a deceased person who would have been obligated to fill out a 1040-NR.

Form 1040-SR is a version of Form 1040 for people 65 and older. The basic differences between the 1040-SR and the regular 1040 tax form are cosmetic: The 1040-SR has a different color scheme, a larger font and an embedded standard deduction table (which may help more people over 65 claim their larger standard deduction).

If you end up owing the IRS on your return, you can choose to pay the balance by mail (rather than electronically), along with your return. But you'll need Form 1040-V, also called a "Payment Voucher," to do so. Most people choose to pay their tax bills online for ease of convenience.

Form 1040-X is also commonly called an amended tax return. You'll need to fill out this form if you made a mistake — like forgetting to include an additional income — on your original return.

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