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5 Best POS Systems That Integrate With QuickBooks

A point-of-sale system might have all the features you need, but you’ll run into issues if it doesn’t connect with your accounting software.
By Hillary Crawford, Karrin Sehmbi
Last updated on January 2, 2024
Edited byChristine Aebischer
Fact checked and reviewed

⏰ Estimated read time: 10 minutes

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Integrating your point-of-sale (POS) system with your QuickBooks account minimizes double data entry and ensures sales are accurately reflected in your books. For a small-business owner, it’s a surefire way to save time and energy. Direct, built-in integrations are ideal, but third-party apps also can sync your data. Make sure the integration receives positive reviews before relying on it (or potentially paying for it).
Here are the best POS systems that integrate with QuickBooks.

Best POS Systems That Integrate With QuickBooks From Our Partners

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Estimates assume an average interchange fee of 1.81% + $0.10, based on our latest available data. Estimates provided reflect online and in-person transactions, but exclude any keyed transactions. Estimates are based on the lowest monthly plan and processing fees for each provider.

Product
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Shopify Retail POS

Learn more

on Shopify POS's secure website

Get an estimated monthly cost for your business.
4.5/5

Best for QuickBooks Desktop integration

In-person: 2.6% + $0.10

Online: 2.9% + $0.30

$39.00

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

Get an estimated monthly cost for your business.
Learn more

on Shopify POS's secure website

Square POS

Learn more

on Square POS's secure website

5.0/5

Best for Free POS software plan

In-person: 2.6% + $0.10

Online: 2.9% + $0.30

$0.00

and up.

Learn more

on Square POS's secure website

Clover POS

Learn more

on Clover POS's secure website

4.0/5

Best for Mobile transactions

In-person: 2.3% + $0.10

Online: 3.5% + $0.10

$14.95

and up.

Learn more

on Clover POS's secure website

Toast POS

Learn more

on Toast POS's secure website

4.0/5

Best for Established restaurants

2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

$0.00

Quick Start Bundle; $69 Core plan; $165 Growth plan. Custom plan also available.

Learn more

on Toast POS's secure website

TouchBistro

Learn more

on TouchBistro's secure website

3.5/5

Best for Locally installed option for restaurants

N/A

Quote-based.

$69.00

and up.

Learn more

on TouchBistro's secure website

Our pick for

QuickBooks Desktop integration

Shopify Retail POS

Learn more

on Shopify POS's secure website

Monthly fee
$39.00

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

Our pick for

Free POS software plan

Square POS

Learn more

on Square POS's secure website

Monthly fee
$0.00

and up.

Our pick for

Mobile transactions

Clover POS

Learn more

on Clover POS's secure website

Monthly fee
$14.95

and up.

Our pick for

Established restaurants

Toast POS

Learn more

on Toast POS's secure website

Payment processing fees
2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

Monthly fee
$0.00

Quick Start Bundle; $69 Core plan; $165 Growth plan. Custom plan also available.

Our pick for

Locally installed option for restaurants

TouchBistro

Learn more

on TouchBistro's secure website

Payment processing fees
N/A

Quote-based.

Monthly fee
$69.00

and up.

Our picks for the best POS systems that integrate with QuickBooks

Square POS: Best free POS software plan

Why we like it: New businesses may decide to start out with Square’s free POS plan and upgrade to the paid Plus plan as they grow. The free plan includes the ability to accept in-person and online payments, create a website, send invoices and track employee time, among other capabilities.
The Square by Commerce Sync app connects Square with QuickBooks through a paid service that costs $17.95 per month for QuickBooks Online and $41.95 per month for QuickBooks Desktop. Multiple positive reviews of the app specifically cite helpful and responsive customer support. (Be aware that Commerce Sync charges an additional $29 for each month of historical data it ports over.) QuickBooks’ own Connect to Square app is free and imports sales transactions from all of a business’s Square locations into QuickBooks Online. However, reviewers claim the integration is glitchy and that it can be difficult to solve syncing issues, so this free option is not recommended. Read our full Square POS review.

Clover POS: Best for mobile transactions

Why we like it: Clover has a wide variety of hardware options, including POS stations with customer-facing displays and a mini station with a built-in card reader. Its Flex handheld POS system stands out in particular for its versatility. It can be used to take payments and orders in-line, at customers’ tables or in a different location.
QuickBooks Online users can download the Clover by Commerce Sync app to automatically transfer POS sales activity to their books. Most of the integration reviews are positive, and subscription prices start at $28.95 per month per location. Read our full Clover POS review.

Shopify: Best QuickBooks Desktop integration

Why we like it: Shopify is an affordable option for small businesses that do most of their sales online and occasionally sell items in person. The Basic plan includes an online store, unlimited products, 24/7 support, gift cards and the ability to print shipping labels. You’ll need the Shopify or Advanced plan if you want to run more than basic reports. There’s a $5 per month Starter plan, too, for business owners who want to share purchase links to their existing platforms. However, it doesn’t let you build an online store.
As the preferred POS solution for QuickBooks (now replacing QuickBooks POS), Shopify integrates seamlessly with QuickBooks Desktop Accounting software without the need for a third-party app. Read our full Shopify POS review.

Toast POS: Best for established restaurants

Why we like it: Developed specifically for restaurants, Toast features a spill-resistant hardware lineup, in-house delivery platform and add-ons for digital ordering, loyalty programs and marketing. All plans let restaurant owners run reports and manage tables, orders and menus.
Toast connects to QuickBooks Online through xtraCHEF, a restaurant management platform that Toast acquired in 2021. One of its premium features, called Sync, sends sales data to QuickBooks Online so it can create automatic journal entries. User reviews of this integration are mixed. Read our full Toast review.

TouchBistro: Best locally installed option for restaurants

Why we like it: TouchBistro is an iPad POS system tailored for myriad restaurant types, including quick-service restaurants, cafes, food trucks, bakeries and breweries. The solution is a hybrid system — its software is locally installed so that it can function offline, and data is transferred to the cloud so that it can be accessed anywhere.
TouchBistro connects to QuickBooks through either MarginEdge or Shogo. Shogo costs $35 per month for one location and decreases in price as the number of locations increases. MarginEdge costs $300 per month per location (when paid annually). The latter includes other restaurant management features like recipe costing, inventory tracking and automated invoice processing. User reviews are largely positive for both apps. Read our full TouchBistro review.

How to integrate your POS system with QuickBooks

Software products’ websites usually list all of their built-in integrations. If you were on QuickBooks’ app marketplace, for example, you’d search for POS integrations to see what’s available. Or, you could search for a QuickBooks integration on your POS system’s website.
Once you’ve found an app that facilitates the integration, download it and follow the directions. For example, Clover by Commerce Sync, which integrates Clover sales data with QuickBooks, prompts you to log into your QuickBooks account, give the app permission to sync information and select which QuickBooks account you’d like your sales data to show up in.
The activation walkthrough for most integrations should be straightforward and only take minutes.

Find the right QuickBooks product for your business

Learn about QuickBooks’ desktop-based and online accounting software products and how to choose the best fit for your business.

How to choose a POS system that integrates with QuickBooks

Integrations between QuickBooks and POS systems can vary greatly — and you may even have more than one option to sync these products. For instance, QuickBooks offers a native integration with Square, but there are also multiple third-party options.
When considering POS system integrations with QuickBooks, ask the following questions:

Who developed the integration?

Ideally, the developer will be the POS system provider or Intuit, QuickBooks’ parent company. Third-party companies develop integrations, too, but they’re more likely to come with monthly fees. For example, TouchBistro integrates with QuickBooks through Shogo or MarginEdge, which cost $35 per month (for one location) and $300 per month (when paid annually), respectively. Plus, it’s simpler to avoid introducing another product to your business software ecosystem if you can help it.

Does the integration cost extra?

Some in-house integrations, like the one through QuickBooks Online’s Connect to Square app, are free. Others, like Toast’s QuickBooks Online integration through xtraCHEF, require a subscription add-on. If an additional monthly fee or more expensive POS plan is involved, factor those additional costs into your monthly expenses.

What types of data are exchanged?

Review what types of POS data do and do not get funneled into QuickBooks. Chances are, not every single piece of information from your POS system needs to be transferred over. But at a minimum, you’ll want QuickBooks to have access to sales transactions, taxes and any important details about the products or services sold (e.g., product variations or categories, discounts applied).

How often does POS data sync with QuickBooks?

Ideally, it will be every day or more frequently. Regardless, it’s important to be aware of when the sync happens, so that you know whether your sales revenue is up to date. Also, pay attention to how sales transactions will be categorized in your books to make sure it’s logical and aligned with how you’ve organized your accounting system.
Last updated on January 2, 2024

Methodology

NerdWallet’s point-of-sale systems provider ratings reward companies whose products and services are priced well and work in a variety of payment scenarios, among other criteria.
Ratings are based on weighted averages of scores in several categories, including cost, system capabilities, contract requirements, customer service and integrations and add-ons. Learn more about how we rate point-of-sale (POS) systems providers.
These ratings are a guide, but services, hardware and pricing can vary widely from business to business and provider to provider. We encourage you to shop around and compare several providers.
NerdWallet does not receive compensation for any reviews. Read our editorial guidelines.
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