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Best Accounting Software for Medium-Size Businesses of July 2024

To find the right accounting solution for your medium business, consider integrations, pricing structure and advanced features for inventory and workflow automation.
By Hillary Crawford, Billie Anne Grigg
Last updated on April 5, 2024
Edited byRyan Lane
Fact checked and reviewed

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Accounting software for medium-size businesses can help you manage a larger workforce by accommodating multiple users and integrating with a variety of business software products. Expect it to be more expensive than accounting software for small businesses and, in some cases, have a more complex user interface. The better news: Midsize options typically come with robust customer service, so you can ask questions around the clock.
Here are our picks for the best accounting software for medium-size businesses plus their standout features.

Best Accounting Software for Medium-Size Businesses

Product
Promotion
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QuickBooks Online

Learn more

on QuickBooks Online's secure website

5.0/5

Best for Overall accounting software for medium-size businesses

$30/month

Additional pricing tiers (per month): $60, $90, $200.

50% off

for first three months or free 30-day trial.

Learn more

on QuickBooks Online's secure website

Xero

Learn more

on Xero's secure website

5.0/5

Best for Unlimited users

$15/month

Additional pricing tiers (per month): $42, $78.

30-day free trial

or monthly discount (terms vary).

Learn more

on Xero's secure website

Zoho Books

Learn more

on Zoho Books' secure website

4.5/5

Best for Zoho suite integrations

$0

Additional pricing tiers (per month): $20, $50, $70, $150, $275.

14-day free trial

of the Premium plan.

Learn more

on Zoho Books' secure website

QuickBooks Enterprise

4.0/5

Best for All-in-one software solution with payroll

$1,481/year

Additional pricing tiers (per year): $1,922; $2,363; $4,668. Adding users or cloud access costs extra.

30-day free trial

Our pick for

Overall accounting software for medium-size businesses

QuickBooks Online

Learn more

on QuickBooks Online's secure website

Starting at
$30/month

Additional pricing tiers (per month): $60, $90, $200.

Promotion
50% off

for first three months or free 30-day trial.

Our pick for

Unlimited users

Learn more

on Xero's secure website

Starting at
$15/month

Additional pricing tiers (per month): $42, $78.

Promotion
30-day free trial

or monthly discount (terms vary).

Our pick for

Zoho suite integrations

Zoho Books

Learn more

on Zoho Books' secure website

Starting at
$0

Additional pricing tiers (per month): $20, $50, $70, $150, $275.

Promotion
14-day free trial

of the Premium plan.

Our pick for

All-in-one software solution with payroll

QuickBooks Enterprise

Starting at
$1,481/year

Additional pricing tiers (per year): $1,922; $2,363; $4,668. Adding users or cloud access costs extra.

Promotion
30-day free trial

How to choose accounting software for medium-size businesses

Accounting solutions for medium-size businesses are often more advanced versions of the same products intended for small, growing businesses. They have invoicing capabilities, a mobile app, a variety of reports and integration options.
In addition to these basics, you might think about:
  • Advanced features. Chances are, medium-size businesses carry more products on hand than smaller ones that sell less. Keeping track of inventory items, when they expire and where they’re located will save you time and money in the long run. While basic inventory tracking might suffice for some businesses, others will need to distinguish between parts and assemblies or create purchase orders from within the software. You might also consider pricing rules, workflow automation and industry-specific reporting.
  • Your budget. Accounting software for medium-size businesses will be costly, so make sure it includes as many key features as possible. That way, you won’t have to pay extra for third-party integrations. Also pay attention to whether your subscription is billed annually or monthly. Sometimes, monthly discounts apply only if you commit to an entire year.
  • User limits. As the owner of a midsize business, you probably won’t want to shoulder accounting tasks alone. Some products charge extra per user, while others come with unlimited users. It’s typically more expensive to add additional users to desktop-based software because it requires a separate license.
  • Other integrations. Bigger businesses have more employees, which makes payroll and HR integrations especially important. Look for direct integrations with your payroll software and any other services you might require down the road, like bookkeeping assistance or marketing.
  • Accessibility. Do you prefer locally installed or fully cloud-based software? Cloud-based software allows you to access your accounting information from anywhere with an internet connection, which may come in handy when you can’t be onsite. Otherwise, some desktop options let you add cloud hosting.
A version of this article was first published on Fundera, a subsidiary of NerdWallet
Last updated on April 5, 2024

Methodology

NerdWallet independently reviews accounting software products before determining our top picks. We collect the data for our software ratings from products’ public-facing websites and from company representatives. Information is gathered on a regular basis and reviewed by our editorial team for consistency and accuracy.
NerdWallet’s accounting software ratings favor products that are easy to use, reasonably priced, have a robust feature set and can grow with your business. The best accounting software received top marks when evaluated across 10 categories and more than 30 subcategories. Learn more about how we rate small-business accounting software.
These ratings are meant to provide clarity in the decision-making process, but what’s best for your business will depend on its size, growth trajectory and which features you need most. We encourage you to research and compare multiple accounting software products before choosing one.
NerdWallet does not receive compensation for any reviews. Read our editorial guidelines.
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