Best Accounting Software for Trucking Companies

These trucking-centric solutions do more than track income and expenses.
Kelsey SheehyAug 9, 2021

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Trucking companies have unique bookkeeping needs rarely met by traditional small-business accounting software like QuickBooks. Rather than bend those programs to work for your business, choose one built specifically for your industry.

Trucking accounting software makes it easy to manage operations, with mileage tracking, flexible billing, fleet management, dispatching services and International Fuel Tax Agreement, or IFTA, reporting. The best all-in-one services also include accounting functions like payroll, accounts receivable, and profit and loss reporting.

Here are our top picks for accounting software for trucking companies.

Q7: Best overall accounting software for trucking companies

Price: Quote only.

Pros

  • Full suite of accounting tools, including payroll, general ledger, accounts receivable and accounts payable.

  • Training and technical support included.

  • Custom features can be added for a fee.

Cons

  • Price transparency is low: quotes only.

  • No free trial.

Why we like it

Q7 is built for truckers and loaded with features designed to help your trucking business operate like a well-oiled machine, whether you’re an independent owner-operator or in charge of a large fleet. Core features include order management, fleet maintenance, payroll, accounting, freight billing and dispatch (truckload, brokerage and less than truckload). Upgrades such as shipment status notification and the mileage interface are an additional charge.

You can opt for a site license or cloud-based setup. The site version is available only on Windows 7 or newer. While Q7 does offer a free demo, there is no free trial period so you’re all in once you commit.

Rigbooks: Best for owner-operators, small fleets

Price: Rigbooks starts at $19 per month for one truck. The Basic Entry plan includes expense tracking as well as fuel mileage, expense, and profit and loss reporting. The Small Fleet plan ($149 per month) includes up to five trucks. You can add more trucks to each plan for an additional charge.

Pros

  • Free trial for 30 days and satisfaction guarantee.

  • Customized billing to invoice by mile, item and weight.

  • Ability to log expenses from your smartphone or tablet.

  • IFTA tracking and calculation included with basic package.

Cons

  • No training resources or manuals.

Why we like it

Rigbooks is an affordable accounting software designed to help truckers understand the true cost of each run so they can choose the most profitable load each time. Users can get a quick view of cost and profit per mile, and can bill by mile, item, load, weight or as a lump sum. The software is cloud based, so you can access it via a laptop, smartphone or tablet.

Rigbooks does not provide training resources or a site manual but users can ask questions via phone or email. Phone support is available Monday through Friday from 9 a.m. to 5 p.m. PT.

Axon: Best for midsize operations

Price: Quote only.

Pros

  • Real-time integrated reporting eliminates bookkeeping overhead.

  • Dispatch software minimizes empty loads.

  • Automatic IFTA tax calculations.

Cons

  • Price transparency is low: quotes only.

  • Remote access not available.

Why we like it

Axon does what a great accounting software should do — it eases administrative overhead. The software’s integrated reporting eliminates the need for duplicating data entry across multiple views. Simply enter data in one area and it's instantly updated across all relevant areas. The full-service software includes payroll, fleet management, trucking dispatch and IFTA tax calculator, among other things.

Axon is not cloud-based; instead, it is installed locally on a desktop computer and can be accessed only from that device. That works well for a bigger operation, but is not ideal for independent drivers who need access on the road.

Additional options for trucking accounting software

  • TruckBytes: Free accounting software for truckers.

  • TruckingOffice: Good for IFTA tax filing.

  • RAMA Logistics Software: Good for QuickBooks integration.

How to choose accounting software for your trucking business

Trucking companies are not all alike. Large-scale operations may need trucking accounting software with a full suite of features, including fleet management, dispatching and payroll.

Independent owner-operators, on the other hand, need an easy-to-use system with smart tools to help maximize profits, log expenses and streamline tax reporting — ideally from their office and their rig.

In addition to specific features, consider the following factors when evaluating your options for trucking accounting software:

  • Local install versus cloud-based: Software installed locally on a desktop may be ideal for trucking operations with dedicated office staff. A cloud-based system that’s accessible from a smartphone or tablet works best for solo truckers.

  • Integrated reporting: Manually entering data in multiple areas is a pain. It’s also ripe for errors. A trucking management system with integrated reporting lets you input data in one place, and the software automatically transfers that information to all relevant reporting areas.

  • Ability to scale: You may have a small fleet now, but what about in five years? Choose a program that will grow with you to avoid swapping accounting systems every few years.