Accounting software for trucking companies includes features to track mileage and fuel costs, along with dispatch services, fleet management tools and IFTA tax reporting.
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Sally Lauckner has over a decade of experience in print and online journalism. Before joining NerdWallet, Sally was the editorial director at Fundera, where she built and led a team focused on small-business content. Her prior experience includes two years as a senior editor at SmartAsset, where she edited a wide range of personal finance content, and five years at the AOL Huffington Post Media Group, where she held a variety of editorial roles. She has a master's in journalism from New York University and a bachelor's in English and history from Columbia University. Email: slauckner@nerdwallet.com.
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Senior writer | Small business banking and credit cards, Paycheck Protection Program, consumer spending, and household finances
Kelsey Sheehy is a NerdWallet authority on small business. Her work has appeared in The New York Times, The Washington Post, Nasdaq and MarketWatch, among other publications. Kelsey has appeared on the <a href="https://www.today.com/video/christmas-in-july-sales-to-take-advantage-of-now-64075333536">"Today"</a> show, <a href="https://www.nbcnews.com/nightly-news/video/tax-code-changes-leave-many-americans-with-unhappy-returns-1440385091860">NBC News</a> and <a href="https://abcnews.go.com/WNT/video/cost-smartphones-reaching-time-high-54166111">"ABC World News Tonight"</a> and has been quoted by the Los Angeles Times, CNBC and American Banker, among other publications. Email: <a href="mailto:ksheehy@nerdwallet.com">ksheehy@nerdwallet.com</a>.
Karrin Sehmbi is an editor and content strategist on the small-business team. She has more than fifteen years of editorial experience in the fields of educational publishing, content marketing and medical news. She has also held roles as a teacher and a tutor.
Sally Lauckner has over a decade of experience in print and online journalism. Before joining NerdWallet, Sally was the editorial director at Fundera, where she built and led a team focused on small-business content. Her prior experience includes two years as a senior editor at SmartAsset, where she edited a wide range of personal finance content, and five years at the AOL Huffington Post Media Group, where she held a variety of editorial roles. She has a master's in journalism from New York University and a bachelor's in English and history from Columbia University. Email: slauckner@nerdwallet.com.
Sally Lauckner has over a decade of experience in print and online journalism. Before joining NerdWallet, Sally was the editorial director at Fundera, where she built and led a team focused on small-business content. Her prior experience includes two years as a senior editor at SmartAsset, where she edited a wide range of personal finance content, and five years at the AOL Huffington Post Media Group, where she held a variety of editorial roles. She has a master's in journalism from New York University and a bachelor's in English and history from Columbia University. Email: slauckner@nerdwallet.com.
NerdWallet's content is
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It undergoes a thorough review process involving writers and editors to ensure
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Content was accurate at the time of publication.
Why trust NerdWallet
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95+ years of combined
experience covering small-business and personal finance.
50+ categories of best
business loan selections.
Objective and comprehensive business loans ratings rubric
– learn more about our star ratings.
NerdWallet's small-business loans content, including ratings,
recommendations and reviews, is overseen by a team of writers and
editors who specialize in business lending. Their work has appeared in
The Associated Press, The Washington Post, MarketWatch, Nasdaq,
Entrepreneur, ABC News, MSN and other national and local media outlets.
Each writer and editor follows NerdWallet's strict guidelines for editorial integrity to ensure accuracy and fairness in our coverage.
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You’re our first priority.
Every time.
We believe everyone should be able to make financial decisions with
confidence. And while our site doesn’t feature every company or
financial product available on the market, we’re proud that the guidance
we offer, the information we provide and the tools we create are
objective, independent, straightforward — and free.
So how do we make money? Our partners compensate us. This may influence
which products we review and write about (and where those products
appear on the site), but it in no way affects our recommendations or
advice, which are grounded in thousands of hours of research. Our
partners cannot pay us to guarantee favorable reviews of their products
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Trucking companies have unique bookkeeping needs rarely met by traditional small-business accounting software like QuickBooks. Rather than bend those programs to work for your business, choose one built specifically for your industry.
Trucking accounting software makes it easy to manage operations, with mileage tracking, flexible billing, fleet management, dispatching services and International Fuel Tax Agreement (IFTA) reporting. The best all-in-one services also include accounting functions like payroll, accounts receivable, and profit and loss reporting.
Why you can trust NerdWallet
250+ small-business products reviewed and rated by our team of experts.
95+ years of combined experience covering small business and personal finance.
75+ categories of best business software selections.
NerdWallet's small-business software content, including ratings, recommendations and reviews, is overseen by a team of writers and editors who specialize in business software, including accounting, payment processing and payroll. Their work has appeared in The Associated Press, The Washington Post, Nasdaq, Entrepreneur, ABC News, Yahoo Finance and other national and local media outlets. Each writer and editor follows NerdWallet's strict guidelines for editorial integrity to ensure accuracy and fairness in our coverage.
Here are our top picks for accounting software for trucking companies.
Best Trucking Accounting Software
Product
Best for
NerdWallet rating
Starting at
Promotion
Learn more
TruckLogics
Overall trucking accounting software
$10/month
Additional pricing tiers (per month): $19.95 and $29.95 owner-operators; $29.95 to $119.95 fleet managers.
15-day free trial
Q7
Order management for trucking companies
N/A
N/A
Rigbooks
Owner-operators and small fleets
$19/month
30-day free trial
Axon
Midsize operations
N/A
N/A
Truck Bytes
Free trucking accounting software
$0
Free.
N/A
TruckingOffice
IFTA reporting features
$20/month
Additional pricing tiers (per month): $30 to $110.
Additional pricing tiers (per month): $19.95 and $29.95 owner-operators; $29.95 to $119.95 fleet managers.
Promotion
15-day free trial
Pros
Free trial available.
Multiple pricing tiers accommodate business growth.
Many additional features beyond accounting.
Integrations include QuickBooks plus industry-specific software.
Customer support available weekdays by phone and email.
Mobile app available for iOS and Android.
Cons
IFTA reporting is an add-on service.
TruckLogics is a complete trucking management software that includes a number of industry-specific features — such as dispatch and driver management, truck maintenance tracking and IFTA reporting — in addition to accounting capabilities. The company offers multiple pricing tiers for fleet managers and owner-operators, so the software can grow with your business.
TruckLogics
Best for Overall trucking accounting software
Starting at
$10/month
Additional pricing tiers (per month): $19.95 and $29.95 owner-operators; $29.95 to $119.95 fleet managers.
Promotion
15-day free trial
Pros
Free trial available.
Multiple pricing tiers accommodate business growth.
Many additional features beyond accounting.
Integrations include QuickBooks plus industry-specific software.
Customer support available weekdays by phone and email.
Mobile app available for iOS and Android.
Cons
IFTA reporting is an add-on service.
TruckLogics is a complete trucking management software that includes a number of industry-specific features — such as dispatch and driver management, truck maintenance tracking and IFTA reporting — in addition to accounting capabilities. The company offers multiple pricing tiers for fleet managers and owner-operators, so the software can grow with your business.
Q7
Best for Order management for trucking companies
Promotion
N/A
Pros
Full suite of accounting tools, including payroll, general ledger, accounts receivable and accounts payable.
Training and technical support included.
Long list of add-on features available.
Cons
Lack of pricing transparency.
No free trial.
Software looks dated.
Q7 is built for truckers and loaded with features designed to help your trucking business operate efficiently, whether you’re an independent owner-operator or in charge of a large fleet. Core features include order management, fleet maintenance, payroll, accounting, freight billing and dispatch (truckload, brokerage and less than truckload). The software’s order management feature is particularly strong and includes a quotation tool to track quotations and convert them to orders. Optional features such as shipment status notification, real-time reports, document management, data exports and others are available for an additional charge.
You can opt for a site license or cloud-based setup. The site version is available only on Windows 7 or newer. Although Q7 does offer a free demo, there is no free trial period, so you’re all in once you commit.
Q7
Best for Order management for trucking companies
Promotion
N/A
Pros
Full suite of accounting tools, including payroll, general ledger, accounts receivable and accounts payable.
Training and technical support included.
Long list of add-on features available.
Cons
Lack of pricing transparency.
No free trial.
Software looks dated.
Q7 is built for truckers and loaded with features designed to help your trucking business operate efficiently, whether you’re an independent owner-operator or in charge of a large fleet. Core features include order management, fleet maintenance, payroll, accounting, freight billing and dispatch (truckload, brokerage and less than truckload). The software’s order management feature is particularly strong and includes a quotation tool to track quotations and convert them to orders. Optional features such as shipment status notification, real-time reports, document management, data exports and others are available for an additional charge.
You can opt for a site license or cloud-based setup. The site version is available only on Windows 7 or newer. Although Q7 does offer a free demo, there is no free trial period, so you’re all in once you commit.
Rigbooks
Best for Owner-operators and small fleets
Starting at
$19/month
Promotion
30-day free trial
Pros
Free trial available.
Customized billing to invoice by mile, item and weight.
Ability to log expenses from your smartphone or tablet.
IFTA tracking and calculation included.
Cons
No phone support; email only.
Very limited support docs and resources available on site.
Rigbooks is an affordable accounting software designed to help truckers understand the true cost of each run so they can choose the most profitable load each time. Users can get a quick view of cost and profit per mile, and can bill by mile, item, load, weight or as a lump sum. The software is cloud based, so you can access it via a laptop, smartphone or tablet.
Rigbooks
Best for Owner-operators and small fleets
Starting at
$19/month
Promotion
30-day free trial
Pros
Free trial available.
Customized billing to invoice by mile, item and weight.
Ability to log expenses from your smartphone or tablet.
IFTA tracking and calculation included.
Cons
No phone support; email only.
Very limited support docs and resources available on site.
Rigbooks is an affordable accounting software designed to help truckers understand the true cost of each run so they can choose the most profitable load each time. Users can get a quick view of cost and profit per mile, and can bill by mile, item, load, weight or as a lump sum. The software is cloud based, so you can access it via a laptop, smartphone or tablet.
Axon does what any great accounting software should do — it eases administrative overhead. The software’s integrated reporting eliminates the need for duplicating data entry across multiple views. Simply enter data in one area and it's instantly updated across all relevant areas. The full-service software includes payroll, fleet management, trucking dispatch and IFTA tax calculator, among other capabilities.
Axon is not cloud-based; instead, it is installed locally on a desktop computer and can be accessed only from that device. The company does, however, offer cloud hosting for data backup/disaster recovery purposes.
Axon does what any great accounting software should do — it eases administrative overhead. The software’s integrated reporting eliminates the need for duplicating data entry across multiple views. Simply enter data in one area and it's instantly updated across all relevant areas. The full-service software includes payroll, fleet management, trucking dispatch and IFTA tax calculator, among other capabilities.
Axon is not cloud-based; instead, it is installed locally on a desktop computer and can be accessed only from that device. The company does, however, offer cloud hosting for data backup/disaster recovery purposes.
Truck Bytes
Best for Free trucking accounting software
Starting at
$0
Free.
Promotion
N/A
Pros
Software is free.
Includes industry-specific features such as IFTA reporting and load tracking.
Provides online resource to trucking career development.
Cons
Software is super basic in appearance and functionality.
True accounting software for trucking companies needs to tick some specific boxes: track loads, trips, expenses and invoices as well as generate IFTA reports for simple and accurate tax filing. Truck Bytes ticks those boxes free of cost. Of course, free software rarely comes with any bells and whistles. Truck Bytes software essentially operates as pre-filled Excel spreadsheets. But if you don’t have the time to set up your own Excel sheets and formulas (who does?) and are operating on a tight business budget, Truck Bytes may satisfy your trucking accounting requirements.
Truck Bytes
Best for Free trucking accounting software
Starting at
$0
Free.
Promotion
N/A
Pros
Software is free.
Includes industry-specific features such as IFTA reporting and load tracking.
Provides online resource to trucking career development.
Cons
Software is super basic in appearance and functionality.
True accounting software for trucking companies needs to tick some specific boxes: track loads, trips, expenses and invoices as well as generate IFTA reports for simple and accurate tax filing. Truck Bytes ticks those boxes free of cost. Of course, free software rarely comes with any bells and whistles. Truck Bytes software essentially operates as pre-filled Excel spreadsheets. But if you don’t have the time to set up your own Excel sheets and formulas (who does?) and are operating on a tight business budget, Truck Bytes may satisfy your trucking accounting requirements.
TruckingOffice
Best for IFTA reporting features
Starting at
$20/month
Additional pricing tiers (per month): $30 to $110.
Promotion
30-day free trial
Pros
Free trial available.
Integrates with QuickBooks.
Full trucking and fleet management software.
Customer support available by phone, email and live chat.
Automatic data backups for disaster recovery.
Cons
Automatic mileage calculation feature comes at an additional cost.
TruckingOffice offers a full suite of industry-specific features for trucking company accounting and management, but it stands out for its IFTA reporting capabilities. It auto-calculates and records mileage and even sorts fuel amounts by state. The tool’s automation technology saves you time and hassle and helps reduce human error in calculations.
TruckingOffice
Best for IFTA reporting features
Starting at
$20/month
Additional pricing tiers (per month): $30 to $110.
Promotion
30-day free trial
Pros
Free trial available.
Integrates with QuickBooks.
Full trucking and fleet management software.
Customer support available by phone, email and live chat.
Automatic data backups for disaster recovery.
Cons
Automatic mileage calculation feature comes at an additional cost.
TruckingOffice offers a full suite of industry-specific features for trucking company accounting and management, but it stands out for its IFTA reporting capabilities. It auto-calculates and records mileage and even sorts fuel amounts by state. The tool’s automation technology saves you time and hassle and helps reduce human error in calculations.
Less expensive than some competitors; free plan available for businesses with less than $50k in annual revenue.
Email support in free plan; phone and chat support in paid plans.
Rich feature set includes excellent invoicing, inventory management, workflow rules and a capable mobile app.
Add accounting widgets to your phone’s home screen; track time using your Apple Watch.
Cons
Fewer third-party integrations and reports than some competitors.
No plan includes more than 15 users (can add additional users for a fee).
Zoho Books is general accounting software with a strong reputation. Zoho has a suite of products that integrate smoothly and can help you build a custom solution suited to your business and its specific needs. In particular, if you choose to use Zoho Books for your trucking accounting you can additionally use Zoho Creator (which comes with a separate monthly cost) to customize a number of templated apps designed specifically for logistics. Design the logistics, supply chain and fleet management software your business needs — very little coding experience is needed.
Less expensive than some competitors; free plan available for businesses with less than $50k in annual revenue.
Email support in free plan; phone and chat support in paid plans.
Rich feature set includes excellent invoicing, inventory management, workflow rules and a capable mobile app.
Add accounting widgets to your phone’s home screen; track time using your Apple Watch.
Cons
Fewer third-party integrations and reports than some competitors.
No plan includes more than 15 users (can add additional users for a fee).
Zoho Books is general accounting software with a strong reputation. Zoho has a suite of products that integrate smoothly and can help you build a custom solution suited to your business and its specific needs. In particular, if you choose to use Zoho Books for your trucking accounting you can additionally use Zoho Creator (which comes with a separate monthly cost) to customize a number of templated apps designed specifically for logistics. Design the logistics, supply chain and fleet management software your business needs — very little coding experience is needed.
How to choose accounting software for your trucking business
Trucking companies are not all alike. Large-scale operations may need trucking accounting software with a full suite of features, including fleet management, dispatching and payroll.
Independent owner-operators, on the other hand, need an easy-to-use system with smart tools to help maximize profits, log expenses and streamline tax reporting — ideally from their office and their rig.
In addition to specific features, consider the following factors when evaluating your options for trucking accounting software:
Local install versus cloud-based: Software installed locally on a desktop may be ideal for trucking operations with dedicated office staff. A cloud-based accounting system that’s accessible from a smartphone or tablet may work better for solo truckers.
Integrated reporting: Manually entering data in multiple areas is a pain. It’s also ripe for errors. A trucking management system with integrated reporting lets you input data in one place, and the software automatically transfers that information to all relevant reporting areas.
Ability to scale: You may have a small fleet now, but what about in five years? Choose a program that will grow with you to avoid swapping accounting systems every few years.
Learn more
