Best Small-Business Expense Trackers
Best Small-Business Expense Trackers
Sort By
Additional pricing tiers (per month): $65, $99, $235.
for first three months or free 30-day trial.
on QuickBooks' website
Pros
- Easy to share information with your accountant and to find QuickBooks experts and online resources if needed.
- More than 750 app integrations.
- Robust feature set includes record-keeping, reporting, invoicing and inventory management, plus a capable mobile app.
- Chat and phone support available Monday through Saturday in all plans.
Cons
- Expensive compared with the competition.
- Frequent price increases and a tendency toward upselling.
- Limited account users with each plan.
QuickBooks Online
Best for Accounting software with business expense tracking features
Additional pricing tiers (per month): $65, $99, $235.
for first three months or free 30-day trial.
on QuickBooks' website
Pros
- Easy to share information with your accountant and to find QuickBooks experts and online resources if needed.
- More than 750 app integrations.
- Robust feature set includes record-keeping, reporting, invoicing and inventory management, plus a capable mobile app.
- Chat and phone support available Monday through Saturday in all plans.
Cons
- Expensive compared with the competition.
- Frequent price increases and a tendency toward upselling.
- Limited account users with each plan.
Additional pricing tiers (per month): $38, $65, custom.
for 6 months. 30-Day Money Back Guarantee.
on FreshBooks' website
Pros
- Stay in touch with clients through the FreshBooks mobile app and get notified when invoices have been viewed or become overdue.
- Intuitive, customizable invoicing capabilities compete with those of more robust accounting solutions.
- Track time and add billable hours to invoices in all plans.
- Weekday phone support in all plans.
Cons
- Highest-tier Select plan only comes with two users (additional users add $11 per month) and lower-tier plans put limits on billable clients.
- Least expensive plan lacks double-entry accounting reports, bank reconciliation and accountant access.
FreshBooks
Best for Accounting software with business expense tracking features
Additional pricing tiers (per month): $38, $65, custom.
for 6 months. 30-Day Money Back Guarantee.
on FreshBooks' website
Pros
- Stay in touch with clients through the FreshBooks mobile app and get notified when invoices have been viewed or become overdue.
- Intuitive, customizable invoicing capabilities compete with those of more robust accounting solutions.
- Track time and add billable hours to invoices in all plans.
- Weekday phone support in all plans.
Cons
- Highest-tier Select plan only comes with two users (additional users add $11 per month) and lower-tier plans put limits on billable clients.
- Least expensive plan lacks double-entry accounting reports, bank reconciliation and accountant access.
Additional pricing tiers (per month): $47, $80.
for 6 months.
on Xero's website
Pros
- Unlimited users in all pricing plans.
- Integrates with more than 1,000 third-party apps.
- Feature set includes an excellent mobile app and suite of reports, capable invoicing features, plus automated bill and receipt capture through Hubdoc.
- Simple layout and easy to use.
Cons
- No inbound phone customer support (callbacks are available, though).
- Entry-level plan limits bills and invoices to five and 20 per month, respectively.
- Must subscribe to the highest-tier Established plan to claim expenses.
Xero
Best for Accounting software with business expense tracking features
Additional pricing tiers (per month): $47, $80.
for 6 months.
on Xero's website
Pros
- Unlimited users in all pricing plans.
- Integrates with more than 1,000 third-party apps.
- Feature set includes an excellent mobile app and suite of reports, capable invoicing features, plus automated bill and receipt capture through Hubdoc.
- Simple layout and easy to use.
Cons
- No inbound phone customer support (callbacks are available, though).
- Entry-level plan limits bills and invoices to five and 20 per month, respectively.
- Must subscribe to the highest-tier Established plan to claim expenses.
Zoho Expense
Best for Mobile expense tracking app
Additional pricing tiers (per user per month): $5, $9, custom.
on Zoho Expense's website
Pros
- Offers a free plan.
- All plans, even the free one, include popular accounting software integrations.
- Extensive list of expense management features, many included in the lowest-tier paid plan.
- Feature-rich mobile apps for iOS, Android, iPad, Mac and Apple Watch.
Cons
- User and receipt scan limits in free plan may necessitate upgrading to a paid plan.
Zoho Expense
Best for Mobile expense tracking app
Additional pricing tiers (per user per month): $5, $9, custom.
on Zoho Expense's website
Pros
- Offers a free plan.
- All plans, even the free one, include popular accounting software integrations.
- Extensive list of expense management features, many included in the lowest-tier paid plan.
- Feature-rich mobile apps for iOS, Android, iPad, Mac and Apple Watch.
Cons
- User and receipt scan limits in free plan may necessitate upgrading to a paid plan.
Expensify
Best for Overall business expense tracker
Per user. Additional pricing tiers (per user per month): $9 under annual subscription.
Pros
- Integrates with popular accounting and HR software.
- Can scale as your business grows.
- Includes many features beyond expense tracking, including invoicing, bill pay and travel management.
Cons
- Pricing isn’t fully transparent.
- Per-user pricing can add up quickly if you have more than a few employees.
Expensify
Best for Overall business expense tracker
Per user. Additional pricing tiers (per user per month): $9 under annual subscription.
Pros
- Integrates with popular accounting and HR software.
- Can scale as your business grows.
- Includes many features beyond expense tracking, including invoicing, bill pay and travel management.
Cons
- Pricing isn’t fully transparent.
- Per-user pricing can add up quickly if you have more than a few employees.
SAP Concur Expense
Best for Business expense tracker for midsize and enterprise businesses
Pros
- Automated features make expense capture and reporting quick and easy.
- In-depth dashboards and reporting for business spend insights.
- Integrates with QuickBooks and Xero.
Cons
- Lack of pricing transparency.
SAP Concur Expense
Best for Business expense tracker for midsize and enterprise businesses
Pros
- Automated features make expense capture and reporting quick and easy.
- In-depth dashboards and reporting for business spend insights.
- Integrates with QuickBooks and Xero.
Cons
- Lack of pricing transparency.
Xero
- $20 per month for the Early plan.
- $47 per month for the Growing plan.
- $80 per month for the Established plan.
QuickBooks Online
- $35 per month for the Simple Start plan.
- $65 per month for the Essentials plan.
- $99 per month for the Plus plan.
- $235 per month for the Advanced plan.
FreshBooks
- $21 per month for the Lite plan.
- $38 per month for the Plus plan.
- $65 per month for the Premium plan.
- Custom pricing for the Select plan.
Expensify
- $5 per user per month on an annual subscription for the Collect plan.
- $9 per user per month on an annual subscription for the Control plan.
Zoho Expense
- $0 per month for the Free plan.
- $5 per user per month for the Standard plan.
- $9 per user per month for the Premium plan.
- Custom pricing available for more than 100 users.