BEST OF

Best Free Invoice Software for Small Businesses of December 2022

Consider billable client limits, payment gateway integrations and customization options while choosing free invoice software.

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The best free invoice software solutions are cloud-based and include features like customizable templates and automatic payment reminders to help business owners charge clients and keep track of payments. These top picks stood out from other free products by offering more comprehensive features, integrations and better overall ease of use.

“Free” here means that there’s no monthly subscription cost or software purchase to use the basic version of any of these programs. However, if you’re receiving payments online, you’ll be responsible for a per-payment transaction fee. That fee will vary depending on your payment processor of choice, which will depend on the payment gateways your invoice software supports.

Here are the best free invoice software options for small-business owners.

Best Free Invoice Software for Small Businesses

Our pick for

Customization

Invoice Ninja

Invoice Ninja

Invoice Ninja

Starting at

$0

Free and up.

Promotion

N/A

Why we like it

Invoice Ninja is an open-source platform, so developers from around the world can contribute to testing and improving this software. That also means you can write your own code for a completely customized version, designed for exactly your needs (if you’re tech-literate enough to do so). The software’s basic plan is free and users can upgrade to the Ninja Pro plan for $10 per month or the Enterprise plan for $14 per month. Upgrading to a paid plan gives you the ability to invoice unlimited clients and to access dozens of other features.

Pros

  • Unlimited invoices for up to 20 clients in the free plan.

  • Recurring invoices and automatic billing for repeat clients.

  • Integrates with popular payment gateways like Stripe and PayPal.

  • Time-tracking tools, plus project management.

  • Client portal.

Cons

  • Free plan limits users to 20 billable clients.

  • Must upgrade from free plan to access quote functionality and automatic payment reminders.

Our pick for

Ease of use

Wave

Wave Invoicing

Wave

Starting at

$0

Free.

Promotion

N/A

Why we like it

Wave offers completely free invoicing and accounting software, with the option to pay additional fees for payment and payroll features. The company’s software is ideal for small service-based businesses and other very small businesses with fewer than 10 employees. In addition to invoicing capabilities, users get access to income and expense tracking, along with reporting and the ability to add an unlimited number of users.

Pros

  • Very easy to use.

  • No billable client, invoice or user limits.

  • Integrates with Wave Accounting, which is also free.

  • Recurring invoices and automatic billing for repeat clients.

  • Automatic payment reminders.

  • Converts estimates into invoices.

Cons

  • Not suited for fast-growing businesses.

  • Must use Wave’s in-house payment processing.

  • Does not integrate with card readers for in-person payments payments.

Our pick for

Comprehensive feature set

Zoho

Zoho Invoice

Zoho

Starting at

$0

Free.

Promotion

N/A

Why we like it

Zoho Invoice is one of the most comprehensive invoice software options, thanks to its multi-currency and multi-language support, client portal features and automation capabilities. In addition to implementing automatic payment reminders and recurring invoices, users can schedule reports so that they’re automatically sent to their email. It also integrates with other Zoho platforms, including Zoho CRM, Zoho Projects and Zoho Analytics. Users have the option to upgrade to Zoho Books accounting software too, which includes invoicing capabilities and offers its own free plan.

Pros

  • Automatic payment reminders.

  • Integrates with popular payment gateways like Stripe and PayPal.

  • Time-tracking tools, plus project management.

  • Converts estimates into invoices.

  • Recurring invoices and automatic billing for repeat clients.

  • Client portal available.

Cons

  • Limits users to 1,000 invoices per year.

  • Not designed to accept in-person payments.

Our pick for

PayPal Business users

PayPal

PayPal Invoicing

PayPal

Starting at

$0

Free.

Promotion

N/A

Why we like it

If you’re already using PayPal for any of its myriad business services — PayPal's POS systems, payment gateway and business financing are three of the platform’s more popular business services — then PayPal Invoicing, available through the free PayPal Business app, will fit nicely into your current workflow. The platform is primed for existing PayPal users to send basic invoices quickly, automatically and from anywhere.

Pros

  • Straightforward and simple to use.

  • No billable client or invoice limits.

  • Send recurring invoices.

  • Automatic payment reminders.

  • Gives clients the option to include a tip.

  • Converts estimates into invoices.

Cons

  • Not as customizable as the competition.

  • Direct deposit is not an option — payments are accepted via credit card, debit card, PayPal or PayPal Credit.

Our pick for

In-person payments

Square
Shop now

on Square Invoices' secure website

Square Invoices

Square

Starting at

$0

Free and up.

Promotion

N/A
Shop now

on Square Invoices' secure website


Why we like it

Square is right up there with PayPal as one of the world’s foremost all-in-one payment platforms for small-business owners. User-friendly design is its modus operandi, so even tech-shy users will likely be able to navigate its invoicing platform. That makes it a great option for existing Square users and small-business owners who want the option to accept payments in person. Along with its popular POS system, Square offers e-commerce, payroll, scheduling, CRM, marketing and business financing tools that all integrate with its invoice program.

Pros

  • Unlimited invoicing, estimates, contracts, users and clients in all plans.

  • Integrates with Square’s all-in-one payment platform.

  • Streamlined and intuitive.

  • Ability to process payments in person or online with cash, check, credit card, debit card, Apple Pay or Google Pay.

  • Send recurring invoices.

  • Automatic payment reminders.

  • Gives clients the option to include a tip.

Cons

  • No multicurrency support.

  • Must upgrade from free plan to access custom invoicing fields and the ability to auto-convert estimates into invoices.

Read Full Review

A version of this article originally appeared on JustBusiness, a subsidiary of NerdWallet.

Last updated on October 6, 2022

To recap our selections...

NerdWallet's Best Free Invoice Software for Small Businesses of December 2022

  • Invoice Ninja: Best for Customization
  • Wave Invoicing: Best for Ease of use
  • Zoho Invoice: Best for Comprehensive feature set
  • PayPal Invoicing: Best for PayPal Business users
  • Square Invoices: Best for In-person payments