5 Best POS Systems That Integrate With QuickBooks
A point-of-sale system might have all the features you need, but you’ll run into issues if it doesn’t connect with your accounting software.
Integrating your point-of-sale (POS) system QuickBooks
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Here are the best POS systems that integrate with QuickBooks.
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Best POS Systems That Integrate With QuickBooks
| Product | Best for | NerdWallet rating | Payment processing fees | Monthly fee | Learn more |
|---|---|---|---|---|---|
 Shopify Retail POS on Shopify POS's secure website | QuickBooks Desktop integration | In-person: 2.6% + $0.10 Online: 2.9% + $0.30 | $39 and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89. | on Shopify POS's secure website | |
 Square POS on Square POS's secure website | Free POS software plan | In-person: 2.6% + $0.15 Online: 2.9% + $0.30 | $0 and up. | on Square POS's secure website | |
 Clover POS on Clover POS's secure website | Mobile transactions | In-person: 2.3% + $0.10 Online: 3.5% + $0.10 | $0 and up. | on Clover POS's secure website | |
 Toast POS on Toast POS's secure website | Established restaurants | 2.49% + $0.15 if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option. | $0 Starter Kit; $69 Point of Sale plan; custom Build Your Own plan. | on Toast POS's secure website | |
 TouchBistro on TouchBistro's secure website | Locally installed option for restaurants | N/A Quote-based. | $69 and up. | on TouchBistro's secure website |
Best POS Systems That Integrate With QuickBooks
Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30
Online: 2.9% + $0.30
Monthly fee
$39
and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.
Learn moreon Shopify's website
Pros
- No long-term contracts or termination fees.
- All plans include an online store.
- Built specifically for online sellers.
- 24/7 chat support.
Cons
- No free plan options.
- Cannot process cards in offline mode.
Shopify Retail POS
Best for QuickBooks Desktop integration
Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30
Online: 2.9% + $0.30
Monthly fee
$39
and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.
on Shopify's website
Pros
- No long-term contracts or termination fees.
- All plans include an online store.
- Built specifically for online sellers.
- 24/7 chat support.
Cons
- No free plan options.
- Cannot process cards in offline mode.
Payment processing fees
In-person: 2.6% + $0.15
Online: 2.9% + $0.30
Online: 2.9% + $0.30
Monthly fee
$0
and up.
on Square's website
Pros
- Free plan option available.
- Offers helpful related services, like payroll, that integrate closely with its POS system.
- No long-term contracts or termination fees.
- All plans include a free online store.
Cons
- Can’t run on Windows devices.
- Complex industries might prefer a more specialized system.
Square POS
Best for Free POS software plan
Payment processing fees
In-person: 2.6% + $0.15
Online: 2.9% + $0.30
Online: 2.9% + $0.30
Monthly fee
$0
and up.
on Square's website
Pros
- Free plan option available.
- Offers helpful related services, like payroll, that integrate closely with its POS system.
- No long-term contracts or termination fees.
- All plans include a free online store.
Cons
- Can’t run on Windows devices.
- Complex industries might prefer a more specialized system.
Payment processing fees
In-person: 2.3% + $0.10
Online: 3.5% + $0.10
Online: 3.5% + $0.10
Monthly fee
$0
and up.
on Clover's website
Pros
- Free plan available if you’re only using a mobile card reader.
- 24/7 phone support.
- All restaurant plans include no-fee online ordering, and retail plans let you integrate with existing online stores.
- Offers a variety of plans tailored to six specific types of businesses.
- Can pair POS systems with third-party payment processors.
Cons
- Promotions require a three-year contract.
- May be subject to early termination fees if you use Clover as your payment processor.
- Online payment processing rates are more expensive than competitors.
Clover POS
Best for Mobile transactions
Payment processing fees
In-person: 2.3% + $0.10
Online: 3.5% + $0.10
Online: 3.5% + $0.10
Monthly fee
$0
and up.
on Clover's website
Pros
- Free plan available if you’re only using a mobile card reader.
- 24/7 phone support.
- All restaurant plans include no-fee online ordering, and retail plans let you integrate with existing online stores.
- Offers a variety of plans tailored to six specific types of businesses.
- Can pair POS systems with third-party payment processors.
Cons
- Promotions require a three-year contract.
- May be subject to early termination fees if you use Clover as your payment processor.
- Online payment processing rates are more expensive than competitors.
Payment processing fees
2.49% + $0.15
if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.
Monthly fee
$0
Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.
on Toast's website
Pros
- Free plan available for restaurants with up to two POS terminals.
- 24/7 phone and web messaging support.
- Offers helpful related services, like payroll and team management software, that integrate closely with its POS system.
- Built specifically for restaurants with in-house delivery platform available, among other industry-specific features.
Cons
- Requires a two-year contract and charges early termination fees.
- Online payment processing rates are more expensive than competitors.
- Charges setup fee, and offline mode includes hidden cost of backup router.
- Online ordering and accounting integrations cost extra.
Toast POS
Best for Established restaurants
Payment processing fees
2.49% + $0.15
if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.
Monthly fee
$0
Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.
on Toast's website
Pros
- Free plan available for restaurants with up to two POS terminals.
- 24/7 phone and web messaging support.
- Offers helpful related services, like payroll and team management software, that integrate closely with its POS system.
- Built specifically for restaurants with in-house delivery platform available, among other industry-specific features.
Cons
- Requires a two-year contract and charges early termination fees.
- Online payment processing rates are more expensive than competitors.
- Charges setup fee, and offline mode includes hidden cost of backup router.
- Online ordering and accounting integrations cost extra.
Pros
- 24/7 phone, chat and email support.
- Includes restaurant-specific features, like table and menu management.
- Optional profit management system provides tools for improving margins.
- As a hybrid POS system, TouchBistro can operate without the cloud. Offline capabilities include accepting payments, taking orders, editing menus and managing staff.
Cons
- Payment processing rates are quote-based, making them difficult to compare to the competition.
- Contracts are automatically renewed and can't be terminated early.
- No free plan options and charges setup fee.
- Ability to accept online orders costs extra.
TouchBistro
Best for Locally installed option for restaurants
Payment processing fees
N/A
Quote-based.
Monthly fee
$69
and up.
on TouchBistro's website
Pros
- 24/7 phone, chat and email support.
- Includes restaurant-specific features, like table and menu management.
- Optional profit management system provides tools for improving margins.
- As a hybrid POS system, TouchBistro can operate without the cloud. Offline capabilities include accepting payments, taking orders, editing menus and managing staff.
Cons
- Payment processing rates are quote-based, making them difficult to compare to the competition.
- Contracts are automatically renewed and can't be terminated early.
- No free plan options and charges setup fee.
- Ability to accept online orders costs extra.
Our picks for the best POS systems that integrate with QuickBooks
Square POS: Best free POS software plan
Why we like it: New businesses may decide to start out with Square’s free POS plan and upgrade to the paid Plus plan as they grow. The free plan includes the ability to accept in-person and online payments, create a website, send invoices and track employee time, among other capabilities.
The Square by Commerce Sync app connects Square with QuickBooks through a paid service that costs $17.95 per month for QuickBooks Online and $41.95 per month for QuickBooks Desktop. Multiple positive reviews of the app specifically cite helpful and responsive customer support. (Be aware that Commerce Sync charges an additional $29 for each month of historical data it ports over.) QuickBooks’ own Connect to Square app is free and imports sales transactions from all of a business’s Square locations into QuickBooks Online. However, reviewers claim the integration is glitchy and that it can be difficult to solve syncing issues, so this free option is not recommended. Read our full Square POS review
Software pricing
Hardware pricing
Payment processing fees
Pros
Cons
Clover POS: Best for mobile transactions
Why we like it: Clover has a wide variety of hardware options, including POS stations with customer-facing displays and a mini station with a built-in card reader. Its Flex handheld POS system stands out in particular for its versatility. It can be used to take payments and orders in-line, at customers’ tables or in a different location.
QuickBooks Online users can download the Clover by Commerce Sync app to automatically transfer POS sales activity to their books. Most of the integration reviews are positive, and subscription prices start at $28.95 per month per location. Read our full Clover POS review
Software pricing
Hardware pricing
Payment processing fees
Pros
Cons
Shopify: Best QuickBooks Desktop integration
Why we like it: Shopify is an affordable option for small businesses that do most of their sales online and occasionally sell items in person. The Basic plan includes an online store, unlimited products, 24/7 support, gift cards and the ability to print shipping labels. You’ll need the Shopify or Advanced plan if you want to run more than basic reports. There’s a $5 per month Starter plan, too, for business owners who want to share purchase links to their existing platforms. However, it doesn’t let you build an online store.
As the preferred POS solution for QuickBooks (now replacing QuickBooks POS), Shopify integrates seamlessly with QuickBooks Desktop Accounting software without the need for a third-party app. Read our full Shopify POS review
Software pricing
Hardware pricing
Payment processing fees
Pros
Cons
» MORE: QuickBooks Online vs. Desktop
Toast POS: Best for established restaurants
Why we like it: Developed specifically for restaurants, Toast features a spill-resistant hardware lineup, in-house delivery platform and add-ons for digital ordering, loyalty programs and marketing. All plans let restaurant owners run reports and manage tables, orders and menus.
Toast connects to QuickBooks Online through xtraCHEF, a restaurant management platform that Toast acquired in 2021. One of its premium features, called Sync, sends sales data to QuickBooks Online so it can create automatic journal entries. User reviews of this integration are mixed. Read our full Toast review
Software pricing
Hardware pricing
Payment processing fees
Pros
Cons
TouchBistro: Best locally installed option for restaurants
Why we like it: TouchBistro is an iPad POS system
TouchBistro connects to QuickBooks through either MarginEdge or Shogo. Shogo costs $35 per month for one location and decreases in price as the number of locations increases. MarginEdge costs $300 per month per location (when paid annually). The latter includes other restaurant management features like recipe costing, inventory tracking and automated invoice processing. User reviews are largely positive for both apps. Read our full TouchBistro review
Software pricing
Hardware pricing
Payment processing fees
Pros
Cons
How to integrate your POS system with QuickBooks
Software products’ websites usually list all of their built-in integrations. If you were on QuickBooks’ app marketplace, for example, you’d search for POS integrations to see what’s available. Or, you could search for a QuickBooks integration on your POS system’s website.
Once you’ve found an app that facilitates the integration, download it and follow the directions. For example, Clover by Commerce Sync, which integrates Clover sales data with QuickBooks, prompts you to log into your QuickBooks account, give the app permission to sync information and select which QuickBooks account you’d like your sales data to show up in.
The activation walkthrough for most integrations should be straightforward and only take minutes.
Find the right QuickBooks product for your business
Learn about QuickBooks’ desktop-based and online accounting software products and how to choose the best fit for your business.
How to choose a POS system that integrates with QuickBooks
Integrations between QuickBooks and POS systems can vary greatly — and you may even have more than one option to sync these products. For instance, QuickBooks offers a native integration with Square, but there are also multiple third-party options.
When considering POS system integrations with QuickBooks, ask the following questions:
Who developed the integration?
Ideally, the developer will be the POS system provider or Intuit, QuickBooks’ parent company. Third-party companies develop integrations, too, but they’re more likely to come with monthly fees. For example, TouchBistro integrates with QuickBooks through Shogo or MarginEdge, which cost $35 per month (for one location) and $300 per month (when paid annually), respectively. Plus, it’s simpler to avoid introducing another product to your business software
Does the integration cost extra?
Some in-house integrations, like the one through QuickBooks Online’s Connect to Square app, are free. Others, like Toast’s QuickBooks Online integration through xtraCHEF, require a subscription add-on. If an additional monthly fee or more expensive POS plan is involved, factor those additional costs into your monthly expenses.
What types of data are exchanged?
Review what types of POS data do and do not get funneled into QuickBooks. Chances are, not every single piece of information from your POS system needs to be transferred over. But at a minimum, you’ll want QuickBooks to have access to sales transactions, taxes and any important details about the products or services sold (e.g., product variations or categories, discounts applied).
How often does POS data sync with QuickBooks?
Ideally, it will be every day or more frequently. Regardless, it’s important to be aware of when the sync happens, so that you know whether your sales revenue is up to date. Also, pay attention to how sales transactions will be categorized in your books to make sure it’s logical and aligned with how you’ve organized your accounting system
Methodology
NerdWallet’s point-of-sale systems provider ratings reward companies whose products and services are priced well and work in a variety of payment scenarios, among other criteria.
Ratings are based on weighted averages of scores in several categories, including cost, system capabilities, contract requirements, customer service and integrations and add-ons. Learn more about how we rate point-of-sale (POS) systems providers
These ratings are a guide, but services, hardware and pricing can vary widely from business to business and provider to provider. We encourage you to shop around and compare several providers.
NerdWallet does not receive compensation for any reviews. Read our editorial guidelines