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QuickBooks Point of Sale system is a great option for small business owners who use QuickBooks Desktop for accounting and prefer locally installed software to cloud-based software. Beyond that, the POS solution could be limiting for entrepreneurs who want greater flexibility.
QuickBooks markets its POS system to small retail businesses, clothing stores, jewelry stores, sporting goods or bike shops, furniture stores and home improvement-related businesses. The POS system is not a good fit for restaurants and cafes. And since it charges extra monthly fees for its e-commerce integration, shops that do most of their business online should explore alternatives. NerdWallet’s roundup of POS systems for small businesses lays out some of the best options.
One-time payment of $1,200 and up.
Bundles cost $900 and include a cash drawer, receipt printer, wired barcode and PIN pad that requires a QuickBooks Payments account; Windows tablet sold separately.
Payment processing cost
None for QuickBooks Payments, but the POS software is a one-time purchase.
Average. Free chat support 6 a.m to 6 p.m. PT Monday through Friday; expert support plans available for $79 per month.
Ease of use
Good. QuickBooks products are intuitive, but the user interface has a slightly outdated appearance.
How does QuickBooks POS work?
QuickBooks POS system accepts credit cards, debit cards and contactless payments. While businesses can use third-party apps to connect with QuickBooks Online, the integration won’t be as seamless as it is with QuickBooks Desktop. The system is compatible with tablets running on a Windows 10 operating system. It offers a wide array of hardware, including cash drawers, barcode scanners, receipt printers, PIN pads and tablet stands.
Unlike some of its competitors, QuickBooks POS doesn’t charge a monthly fee to use its software. Instead, business owners pay a steep lump sum to install it locally. If a business opts to use the company’s POS system, QuickBooks Payments would be the most convenient payment processing solution. It integrates with QuickBooks POS and offers both monthly and pay-as-you-go plans.
On the upside, QuickBooks POS clients don’t have to worry about monthly software payments. On the other hand, the system’s upfront price is costly. At the time of writing, QuickBooks offered clients a promotional discount on software products. The prices below do not reflect this promotion.
Basic plan features plus:
Pro plan features plus:
Hardware bundle: $900. Comes with a cash drawer, receipt printer, wired barcode scanner and PIN pad. Tablet sold separately.
PIN Pad: $389. Accepts contactless payments and requires a QuickBooks Payments account.
Mobile card reader: $49. Pairs with the free QuickBooks GoPayment app.
Mobile card reader plus power stand: $79.
Receipt printer: $219.
Cash drawer: $109.
Tag printer: $329.
Wireless barcode scanner: $409.
Wired barcode scanner: $199.
Universal tablet stand: $119.
Note that if you are using QuickBooks’ PIN pad or the GoPayment app, you must use QuickBooks Payments as your processor. There are no setup or termination fees, but clients must have a QuickBooks Desktop or QuickBooks Online account to use the service. The company offers two payment processing plans for in-store transactions and one for mobile transactions processed in the GoPayment app. PCI compliance service costs $9.95 per month.
QuickBooks POS is a natural choice for businesses dedicated to the company’s suite of accounting and payroll products. Clients with QuickBooks Desktop can sync POS data with their chart of accounts, so data doesn’t have to be input manually.
Strong inventory management
On top of giving you real-time inventory updates, the system can sync inventory across multiple locations. As a result, you can track what sells best and when, and then use that information to determine your employee scheduling needs.
Only integrates directly with QuickBooks Desktop
QuickBooks POS is locally installed as opposed to cloud-based. This could be a plus for some businesses hesitant to move to a cloud-based system, but it also comes with its limitations. Though cloud-based accounting software is becoming more popular, the POS system only integrates directly with QuickBooks Desktop, not QuickBooks Online.
Even if you opt for the most basic setup, it’s still going to cost your business a considerable sum — and that’s before you purchase hardware. And if your store has multiple locations, you’ll have to pay for a separate software license for each. This can be a serious deal-breaker for small businesses, especially when companies like Square and Toast offer free POS software.
Expert customer service isn’t free
Clients can chat with customer service representatives, but expert technical support costs more. The POS support plan is $79 per month and gives clients unlimited access to POS experts. The annual plan, which is $589 per year, comes with data recovery services.