Best Invoicing Software of June 2023

FreshBooks offers invoicing features that are competitive with others in this space, albeit for a price. Still, its accounting services — including double-entry accounting reports and online bank feeds — set it apart from standalone invoicing products. In addition to accepting online credit card and PayPal payments, the software enables ACH transfers, too. And unlike some of its competitors in the accounting software industry, all of its plans include time tracking, mileage tracking and the ability to mark expenses as billable. If you’re a solopreneur or freelancer looking for an all-in-one invoicing and accounting product with a sleek mobile app, FreshBooks is a great choice.

Like FreshBooks, QuickBooks Online is known first and foremost as accounting software. However, its reporting suite and transaction-tracking capabilities make it a better solution for growing businesses with more complex financial needs. You’ll get the most out of its invoicing features if you subscribe to the Plus plan or higher. That way, you can mark expenses as billable and let your clients pay in increments over the course of a project. All plans let you set up recurring invoices and give clients the option to add tips to their invoices. You can also accept ACH transfers and Venmo payments in addition to card payments.

When it comes to invoicing, Xero delivers on all the basics and then some. You can send automatic payment reminders to clients, create customizable invoice templates and accept payments via ACH transfer or card. To access time tracking and mileage tracking or claim expenses, you’ll have to subscribe to the Established plan. On the accounting software front, Xero stands out as a scalable solution that supports an unlimited number of users in all plans. This makes it a great fit for small-business owners who need to give multiple employees access to the software.

You can include terms in a typical invoice, but you never know if your clients take the time to read and understand them. Square Invoices lets you emphasize those terms by supplementing your invoices with contracts that require clients’ e-signatures. That way, you can make sure you and your customers are on the same page when it comes to payment terms, due dates and refund policy. Another highlight of Square Invoices is its clean layout. The simple, user-friendly interface makes it easy to create invoices or contracts, set up recurring invoices or request a deposit upfront.

Zoho Invoice is comprehensive yet easy to use. You can keep track of hours, expenses and tasks on a variety of projects in an app or browser. When work is complete, you can send highly customizable invoices to customers, along with automated email reminders if payments become overdue. Businesses can access all of Zoho Invoice’s features for free, but invoices are capped at 1,000 per year. In addition to online credit card payments, Zoho Invoice lets you accept cash, check and ACH payments. Zoho Books, the company’s accounting software product, also comes with invoicing features.

Wave is a simple accounting and invoicing solution for freelancers, solopreneurs and microbusinesses that mostly receive payments via invoice. It keeps a log of all the products or services you sell so that you can quickly select them as line items in invoices. Wave will send automated email reminders to clients who haven’t paid you yet, and you can set up recurring invoices and automatic credit card payments for your repeat customers. If you want to be informed each step of the way, it will also send you notifications as soon as an invoice has been viewed, paid or is due. However, there is no easy way to mark expenses as billable so that you can add them to invoices later. While you can create a reimbursable expense account as a workaround, it isn’t as convenient as the billable expense features other accounting products offer.

If you’re tired of paying credit card processing fees but don’t want to limit clients’ payment options, Invoice Ninja could be an ideal solution for your business. The invoicing software lets you pass credit card processing fees to customers in the form of a percentage or flat fee. Invoice Ninja can calculate gateway fees and add the exact amount to the invoice, too. Fees aside, you can also ask customers to pay a deposit upfront and add taxes and discounts to invoices. Clients can pay online or use ACH payments to transfer funds. The paid plans come with additional useful features like bulk invoicing, but the free version is so robust that you may never need to upgrade — as long as you don’t exceed 20 clients. You can add additional users to only the most expensive Enterprise plan (for a fee).

If you’re feeling overwhelmed by all of the features other software programs offer and all you need to do is send invoices and receive payments, Hiveage stands out for its simplicity. Creating one-time and recurring invoices is straightforward, the dashboard is easy to navigate, and it offers time and expense tracking even in the free version. You can accept online payments with any plan, but to accept offline payments through cash, check and bank transfer, you’ll have to subscribe to the most expensive Plus plan. Hiveage can also integrate with accounting, customer relationship management (CRM) and project management software via Zapier.

If you’re concerned about credit card processing fees adding up, you can switch off the ability to pay with a credit card through Stripe. Instead, your invoices will give clients the option to pay only via ACH transfer.