Best Grocery Store POS Systems
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The best point-of-sale systems for grocery stores track inventory well, provide thorough sales reporting, have good receipt options and are easy to use, among other factors. Here are some top point-of-sale, or POS, options to upgrade grocery store checkout processes.
Revel POS systems: Best overall grocery POS system
Revel offers iPad-based POS systems along with a wide variety of hardware for grocery stores. Revel also bundles preconfigured POS hardware, including stands and self-service kiosks.
Hardware: Revel relies on third-party hardware such as iPads, Ingenico card readers and Epson printers. You can buy the hardware directly from Revel. Installation starts at $674.
POS software: $99 a month and up; requires a three-year contract.
Payment processing fees: Revel offers payment processing through its Revel Advantage arm, but it doesn’t disclose the fees (you have to call to get a custom quote). It also integrates with payment processing platforms from Adyen, FreedomPay and Moneris.
Clover POS systems: Best for a more affordable POS system
If you’re looking for a grocery store POS system that’s less of an investment, Clover offers another well-equipped option.
$49 for chip, swipe and contactless Clover Go card reader.
$599 for Clover Flex mobile POS with printer.
$799 for Clover Mini POS.
$1,699 for Clover Station Solo.
$1,799 for Clover Station Duo.
$14.95 for Retail Starter, Professional Services Starter and Standard, Personal Services Starter and Home & Field Services plans.
$44.95 for Retail Standard, QSR Starter and Standard, Professional Services Advanced and Personal Services Standard and Advanced plans.
$54.90 for Retail Advanced and QSR Advanced plans.
$74.95 for Full-Service Dining Starter plan.
$84.90 for Full-Service Dining Standard plan.
$94.85 for Full-Service Dining Advanced plan.
Payment processing fees:
2.3% plus 10 cents for in-person transactions for most plans.
2.6% plus 10 cents for in-person transactions on Retail Starter, Personal Services Starter and Professional Services Standard plans, as well as Home & Field Services Standard and Advanced plans.
3.5% plus 10 cents for online or keyed-in transactions.
Square POS systems: Best for modern features
Square POS leads the charge in offering accessible, smart device-enabled POS systems.
$0 for Square magstripe-only card reader ($10 for each additional) or if using Tap to Pay for iPhone (iPhone not included).
$49 for Square Reader contactless and chip card reader.
$149 for Square Stand iPad POS or Square Stand Mount (iPad not included).
$299 for Square Terminal mobile card reader with built-in printer.
$799 for Square Register two-screen system.
$659-$1,479 for various bundles of stands, cash drawers, printers and card readers.
$0 for Square POS, Restaurant, Retail and Appointments Free plans.
$29 for Square POS Plus and Square Appointments Plus plans.
$60 for Restaurant Plus and Retail Plus plans.
$69 for Square Appointments Premium plan.
Payment processing fees:
2.6% plus 10 cents for in-person transactions (2.5% plus 10 cents with Retail Plus plan).
2.9% plus 30 cents for online transactions or invoices without a card on file.
3.5% plus 15 cents for manually keyed transactions or card-on-file invoices.
Polar POS: Best for industry specialization
Polar, based in Mundelein, Illinois, makes a grocery-specific POS system.
Hardware: Polar offers two setups: the Commerce X, which is a countertop system with a display, printer, card reader and cash drawer; and the Orange, which is a sleeker two-display system. Polar integrates scales and scanners, especially for specific departments like the meat department, as well as stand-alone payment terminals and EBT transaction processing.
POS software: Three plans ranging from $24.99, $54.99 and $99.99 a month. The base plan works with one register, two users and 50 products, and it has basic reporting and features. The $54.99 plan works with two registers, four users and 200 products. It has time-and-attendance and shelf-labeler features. The most expensive plan works with three registers, eight users and unlimited products. It comes with remote and phone support.
Payment processing fees: Polar does not offer or disclose payment processing services; you’ll need to line that up separately.
POS Nation: Best for feature breadth
If you’re looking for a ton of features, like coupon acceptance, customer loyalty, mix-and-match pricing and more, consider POS Nation.
Hardware: POS Nation’s grocery POS bundles are $1,499 and come with a touch-screen terminal, a cash drawer, a barcode scanner and a receipt printer. The hardware comes with 24/7 support. A tool on the company's website allows you to build your own grocery POS system and see how much it would cost.
POS software: Users pay $99 a month for the Flex package. In addition to using the POS software, the Flex package allows you to essentially rent instead of buy your equipment. Alternatively, you can buy your POS software for a one-time $499 fee with the Freedom Plan. This arrangement also gets you 90 days of free support and a free card reader.
Payment processing fees: POS Nation’s Flex Monthly and Freedom plans require users to sign a processing agreement with Worldpay. It does not disclose the fees.
Hardware you'll need for a grocery store POS
In addition to grocery-friendly POS software, you'll also likely need certain hardware to complete your grocery store checkout terminal. Here are some items to look for.
If you sell anything that's priced by weight, then a POS scale is a must for your business — bonus points if you’re able to find a POS scale that has a barcode scanner for produce labels.
Being able to easily and efficiently ring up customers will make everyone happier. Plus, scanning barcodes will make managing your inventory that much more automated.
Card readers can make or break your checkout process. Be sure that your card reader offers all of the payment options your customers want and that it works efficiently.
Whether on a physical keypad or on the screen of a smart device, a PIN verification should be an option that your grocery store POS system offers customers.
Even though cash-paying customers are getting rarer, you’ll definitely need a cash drawer to store whatever cash you and your employees handle when operating your grocery store POS system.
Finally, you also want your grocery store POS system to provide your customers with receipt options. If you think your customers will prefer physical receipts over digital receipts, then you’ll need a receipt printer.
A version of this article was first published on Fundera, a subsidiary of NerdWallet.