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Accounts receivable software can help you track invoices and collect the money that customers owe your business. The best options will help you streamline and automate these processes, allowing you to get paid faster and better manage cash flow.
Although some small-business accounting software solutions like QuickBooks Online include tools to help you manage accounts receivable, dedicated accounts receivable platforms can offer a greater level of control and automation — working in sync with accounting software — and hopefully, save you time and money.
Here are NerdWallet’s picks for the best accounts receivable software for small businesses.
Our top picks for accounts receivable software:
Best for reporting and analytics, integrations: YayPay
Best for robust features: Invoiced
Best for bundling receivables and payables: Bill.com
Best for low-cost, unlimited users: Plooto
Best for free option: Melio
Price: Quote only.
Integrates with several billing and enterprise resource planning solutions; offers an API to sync data from other systems to account.
Includes advanced business intelligence analytics, providing financial insights to help manage cash flow and make informed business decisions.
Assesses customers’ creditworthiness in real time using partnerships with credit rating companies.
Includes customized onboarding process and account manager with the account.
Price transparency is low: quotes only.
No free trial.
Only email-based customer support.
Why we like it: YayPay offers an advanced accounts receivables management platform with impressive automation tools. The software includes a detailed business intelligence dashboard with data and analytics that can be used to monitor your financial health and drive future decisions.
YayPay provides a thorough communication history section to manage relationships with your customers in one place. In addition, YayPay works with credit rating partners to monitor your customers’ creditworthiness in real time, a useful feature to help set your payment terms and manage cash flow.
Also, YayPay integrates with a variety of popular accounting and billing software systems, as well as uses API to pull data from your other software (even if they don’t have direct integrations) so you can manage everything within the YayPay account.
YayPay is available with quote-pricing only, however, which may be a hang-up for some small businesses.
Price: Starts at $500 per month, when billed annually.
Robust out-of-the-box features.
Automated collections software to manage customers and track payments across channels.
Connects with a variety of payment gateways; offers internal payment processing as well.
Email, live chat and phone-based customer support.
Subscription billing services and cash application services (which automatically match payments with invoices) must be purchased as add-ons for associated fees.
Why we like it: Invoiced includes a wide range of functionality within its platform. With this software, you receive advanced tools for collections, customer management, payment plans and even API access. Invoiced integrates with QuickBooks and Xero, as well as other business tools, and offers thorough customer support options.
Although pricing starts at $500 per month, you can work with the Invoiced sales team to customize the software to your needs, and costs can vary depending on usage volume and included features.
This price threshold may be high for some smaller businesses; however, Invoiced offers a slimmed-down version (as well as a free trial) — Invoiced Lite — for $15 per month. With Invoiced Lite, you can create and send invoices, add 25 customers and two users, send automated invoice reminders and use Invoiced Payments for credit cards and ACH payments. You'll receive email support only and accounting integrations aren't included, although you do have API access.
Price: $39 per user per month to $69 per user per month. Custom pricing available for Enterprise level plans.
Plan options available that include receivables and payables software (starting at $69 per month).
Branded portal for customers to pay you online.
Accept multiple payment methods from customers (ACH, card, check); sync received payments directly with your accounting software.
Customer support available via email or live chat.
Accounting integrations aren't available with the least expensive plan option.
Integrates with QuickBooks and Xero for accounting software only if you get an Enterprise plan.
Basic reporting tools.
Why we like it: Bill.com is a user-friendly platform with competitive pricing, especially for small businesses that don’t need an enterprise-level solution. With Bill.com, you have access to the essential features you need to streamline accounts payable: invoice tracking, automatic payment reminders and a customer payment portal.
Bill.com also allows you to communicate with customers directly through its system, set up auto-charge and auto-pay, as well as sync received payments directly with your accounting software to eliminate data entry errors and make reconciliation easier.
Additionally, Bill.com is a great option for businesses that want to bundle accounts receivable software and accounts payable software, offering a dual solution starting at $69 per user per month.
In July 2021, Bill.com signed an agreement to acquire Invoice2Go, an accounts receivable platform that specializes in invoicing and payments for small businesses and freelancers. That acquisition closed in late 2021, and Bill.com executives have said the acquisition will expand its accounts receivable offerings.
Price: $25 per month (plus 10 free domestic payments each month).
Affordable monthly cost.
Unlimited users, approvers, customers and suppliers.
Includes accounts receivable and accounts payable.
30-day free trial with 10 free domestic transactions included.
Email, chat and phone-based customer support.
Integrates with QuickBooks and Xero only.
Doesn't include software to create or send invoices.
Why we like it: Plooto is a low-cost choice for small businesses that already have invoicing software but want a dedicated solution to optimize the collection and payments process. For $25 per month, Plooto is more affordable than some other options, especially considering the software includes unlimited users, customers and suppliers, plus accounts payable features in addition to accounts receivable. Plus, Plooto now allows businesses to accept credit card payments from customers – an essential feature for many business owners.
Like many accounts receivable platforms, you can connect your accounting software (QuickBooks and Xero only) to Plooto to import invoices and perform automatic reconciliation. In addition, Plooto allows you to set up automatic payment collection with your customers, handling the pre-authorized debit process on your behalf. You receive 10 free domestic bank payments per month and are charged 50 cents per transaction after that.
Price: $0 per month.
Unlimited companies, clients, users per account.
No cost to accept ACH transfers, debit cards or credit cards (2.9% transaction fee applies for credit cards for your customers only).
Includes accounts payable and accounts receivable management.
Email and live chat support.
Limited reporting features.
Why we like it: Competitors may offer more advanced tools and automation, but it’s hard to compete with Melio’s price tag. This free accounts receivable software has no monthly fees, no fees to send or accept ACH transfers and doesn’t charge to send checks. In addition, it includes unlimited companies, clients and users — and, even though there is a 2.9% transaction fee for credit card payments (normally charged to your customers), Melio gives you the option to pay that fee on your customers’ behalf.
With the simplicity of this platform, Melio is a great option for smaller businesses that want a more efficient (and affordable) way to collect payments from their customers and track the receivables process. Plus, Melio integrates its receivables with QuickBooks Online, QuickBooks Desktop and FreshBooks.
What are the benefits of accounts receivable software?
Managing your accounts receivable is often a manual, time-consuming process that consists of:
Invoicing your customers.
Tracking outstanding payments.
Recording received payments in your general ledger.
Running reports and using data to analyze your business’s financial position.
Accounts receivable software automates this part of your business accounting to save you time and money. Here are some of the additional advantages of accounts receivable platforms:
Manage your cash flow. When your customers take too long to pay, it can cause cash-flow issues. Accounts receivable software can make it easier to ensure that you get paid faster, without you having to make phone calls or send individual emails to follow up on payments.
Prevent errors. Following up with customers and managing payments in multiple places can be difficult, and mistakes may happen. If you integrate accounts receivable software with accounting software, however, the data syncs so that you don’t have to worry about transferring payments or keeping track of different systems.
Improve customer relationships. Accounts receivable software not only helps you get paid, but also helps facilitate your relationships with your customers. These platforms make it easier for your customers to make payments and communicate with you about their invoices.
Provide business insights. With all of your accounts receivable data in one place, you can analyze data — like revenue over time or customer activity — to get a better understanding of your financial position and how your business is performing.
How to choose accounts receivable software
Consider the following factors when trying to determine which accounts receivable software is right for your business:
Level of automation. Think about how a platform fits the size of your business and your specific goals. Are you looking for an enterprise-level solution with advanced features for collections, payments and customer communications? If you’re a smaller business looking to optimize your accounts receivable, you may not need enterprise-level automation.
Invoicing features. Some platforms include the ability to create and send invoices, while others require that you integrate your software and sync existing invoices. If you already have invoicing software, you may not need a system that includes these features. On the other hand, you may prefer accounts receivable software that offers everything in one place.
Integrations. Does the software integrate with your accounting system? The platform will be more useful if you can sync systems. That way, you don’t have to manually transfer payments and you can streamline the reconciliation process. You may also consider what other integration opportunities the software offers. Some platforms allow you to connect with third-party payment gateways, customer relationship management software and project management tools.
Cost. Some accounts receivable software options are priced on a quote basis, which can make it difficult to estimate costs. Additionally, some solutions may charge more for additional features or users. It may be helpful to set a general budget before you start comparing options or contacting companies for quotes, so you have a sense of what’s reasonable for your business.