Best Merchant Services of June 2025

Factor in overall cost, terms, customer support and integrations to find the best merchant services for your business.
The best merchant services have competitive processing fees and enable your business to accept a range of payment types. Many times, you can get most — if not all — of the merchant services you need (e.g., POS systems, merchant accounts, credit card processing) from a single provider.
Here are some of our top merchant services picks, followed by a longer list of options, what type of business they’re best for and the features that make them stand out.
  • Square: Best for brick-and-mortar retail stores.  
  • Shopify: Best for online retail businesses.  
  • Toast: Best for full-service restaurants.  
  • Finix: Best for quickly growing businesses.
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Objective and comprehensive payment processing ratings rubric . (Learn more about our star ratings.)
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Best Merchant Services

Product Best for NerdWallet rating Payment processing fees Monthly fee Learn more
Helcim

Helcim

on Helcim's secure website

High-volume businesses

In-person:

0.4% + $0.08


Online:

0.5% + $0.25

Plus interchange

$0

on Helcim's secure website

Square

Square POS

on Square POS's secure website

Brick-and-mortar retail stores

In-person:

2.6% + $0.15


Online:

2.9% + $0.30

$0

and up.

on Square POS's secure website

Stripe

Stripe

on Stripe Payments' secure website

Subscription-based businesses

In-person:

2.7% + $0.05


Online:

2.9% + $0.30

$0

on Stripe Payments' secure website

Chase

Chase Payment Solutions℠

on Chase Payment Solutions℠'s secure website

Built-in banking partner

4.5 /5

In-person:

2.6% + $0.10


Online:

2.9% + $0.25

$0

for in-person payments; $9.95 and up for e-commerce payments.

on Chase Payment Solutions℠'s secure website

U.S. Bank

U.S. Bank Merchant Services

on U.S. Bank Merchant Services' secure website, Member FDIC

Fast deposits

In-person:

2.6% + $0.10


Online:

2.9% + $0.30

$0

and up.

on U.S. Bank Merchant Services' secure website, Member FDIC

National Processing

National Processing

on National Processing's secure website

Free terminal

In-person:

2.5% + $0.10


Online:

2.9% + $0.30

$15

for Basic In-Person Package.

on National Processing's secure website

Payment Depot

Payment Depot

on Payment Depot's secure website

Tailored interchange-plus rates

0.2% + $0.00

to 1.95%, plus interchange.

$0

on Payment Depot's secure website

Finix

Finix

on Finix's secure website

Quickly growing businesses

4.8 /5

In-person:

0% + $0.08


Online:

0% + $0.15

Plus interchange

$79

and up.

on Finix's secure website

Shopify

Shopify Retail POS

on Shopify POS's secure website

Online retail businesses

In-person:

2.6% + $0.10


Online:

2.9% + $0.30

$39

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

on Shopify POS's secure website

Toast

Toast POS

on Toast POS's secure website

Full-service restaurants

2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

$0

Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.

on Toast POS's secure website

PaymentCloud

PaymentCloud

on PaymentCloud's secure website

High-risk businesses

2.4% + $0.10

to 3.5% + $0.25 on average.

$0

to $50.

on PaymentCloud's secure website

Dharma Merchant Services

Dharma Merchant Services

Nonprofits

In-person:

0.15% + $0.08


Online:

0.2% + $0.11

Plus interchange

$20

for most industries; $15 for nonprofits.

Product Best for NerdWallet rating Payment processing fees Monthly fee Learn more
Helcim

Helcim

on Helcim's secure website

High-volume businesses

In-person:

0.4% + $0.08


Online:

0.5% + $0.25

Plus interchange

$0

on Helcim's secure website

Square

Square POS

on Square POS's secure website

Brick-and-mortar retail stores

In-person:

2.6% + $0.15


Online:

2.9% + $0.30

$0

and up.

on Square POS's secure website

Stripe

Stripe

on Stripe Payments' secure website

Subscription-based businesses

In-person:

2.7% + $0.05


Online:

2.9% + $0.30

$0

on Stripe Payments' secure website

Chase

Chase Payment Solutions℠

on Chase Payment Solutions℠'s secure website

Built-in banking partner

4.5 /5

In-person:

2.6% + $0.10


Online:

2.9% + $0.25

$0

for in-person payments; $9.95 and up for e-commerce payments.

on Chase Payment Solutions℠'s secure website

U.S. Bank

U.S. Bank Merchant Services

on U.S. Bank Merchant Services' secure website, Member FDIC

Fast deposits

In-person:

2.6% + $0.10


Online:

2.9% + $0.30

$0

and up.

on U.S. Bank Merchant Services' secure website, Member FDIC

National Processing

National Processing

on National Processing's secure website

Free terminal

In-person:

2.5% + $0.10


Online:

2.9% + $0.30

$15

for Basic In-Person Package.

on National Processing's secure website

Payment Depot

Payment Depot

on Payment Depot's secure website

Tailored interchange-plus rates

0.2% + $0.00

to 1.95%, plus interchange.

$0

on Payment Depot's secure website

Finix

Finix

on Finix's secure website

Quickly growing businesses

4.8 /5

In-person:

0% + $0.08


Online:

0% + $0.15

Plus interchange

$79

and up.

on Finix's secure website

Shopify

Shopify Retail POS

on Shopify POS's secure website

Online retail businesses

In-person:

2.6% + $0.10


Online:

2.9% + $0.30

$39

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

on Shopify POS's secure website

Toast

Toast POS

on Toast POS's secure website

Full-service restaurants

2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

$0

Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.

on Toast POS's secure website

PaymentCloud

PaymentCloud

on PaymentCloud's secure website

High-risk businesses

2.4% + $0.10

to 3.5% + $0.25 on average.

$0

to $50.

on PaymentCloud's secure website

Dharma Merchant Services

Dharma Merchant Services

Nonprofits

In-person:

0.15% + $0.08


Online:

0.2% + $0.11

Plus interchange

$20

for most industries; $15 for nonprofits.

Best Merchant Services

Helcim

Best for High-volume businesses

Payment processing fees
In-person: 0.4% + $0.08
Online: 0.5% + $0.25

Plus interchange

Monthly fee
$0

on Helcim's website

Helcim

Best for High-volume businesses

Payment processing fees
In-person: 0.4% + $0.08
Online: 0.5% + $0.25

Plus interchange

Monthly fee
$0

on Helcim's website

Square POS

Best for Brick-and-mortar retail stores

Payment processing fees
In-person: 2.6% + $0.15
Online: 2.9% + $0.30

Monthly fee
$0

and up.

on Square's website

Square POS

Best for Brick-and-mortar retail stores

Payment processing fees
In-person: 2.6% + $0.15
Online: 2.9% + $0.30

Monthly fee
$0

and up.

on Square's website

Stripe

Best for Subscription-based businesses

Payment processing fees
In-person: 2.7% + $0.05
Online: 2.9% + $0.30

Monthly fee
$0

on Stripe's website

Stripe

Best for Subscription-based businesses

Payment processing fees
In-person: 2.7% + $0.05
Online: 2.9% + $0.30

Monthly fee
$0

on Stripe's website

Chase Payment Solutions℠

Best for Built-in banking partner

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.25

Monthly fee
$0

for in-person payments; $9.95 and up for e-commerce payments.

on Chase's website

Chase Payment Solutions℠

Best for Built-in banking partner

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.25

Monthly fee
$0

for in-person payments; $9.95 and up for e-commerce payments.

on Chase's website

U.S. Bank Merchant Services

Best for Fast deposits

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30

Monthly fee
$0

and up.

on U.S. Bank's website, Member FDIC

U.S. Bank Merchant Services

Best for Fast deposits

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30

Monthly fee
$0

and up.

on U.S. Bank's website, Member FDIC

National Processing

Best for Free terminal

Payment processing fees
In-person: 2.5% + $0.10
Online: 2.9% + $0.30

Monthly fee
$15

for Basic In-Person Package.

on National Processing's website

National Processing

Best for Free terminal

Payment processing fees
In-person: 2.5% + $0.10
Online: 2.9% + $0.30

Monthly fee
$15

for Basic In-Person Package.

on National Processing's website

Payment Depot

Best for Tailored interchange-plus rates

Payment processing fees
0.2% + $0.00

to 1.95%, plus interchange.

Monthly fee
$0

on Payment Depot's website

Payment Depot

Best for Tailored interchange-plus rates

Payment processing fees
0.2% + $0.00

to 1.95%, plus interchange.

Monthly fee
$0

on Payment Depot's website

Finix

4.8

 

Best for Quickly growing businesses

Payment processing fees
In-person: 0% + $0.08
Online: 0% + $0.15

Plus interchange

Monthly fee
$79

and up.

on Finix's website

Finix

Best for Quickly growing businesses

4.8

 
Payment processing fees
In-person: 0% + $0.08
Online: 0% + $0.15

Plus interchange

Monthly fee
$79

and up.

on Finix's website

Shopify Retail POS

Best for Online retail businesses

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30

Monthly fee
$39

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

on Shopify's website

Shopify Retail POS

Best for Online retail businesses

Payment processing fees
In-person: 2.6% + $0.10
Online: 2.9% + $0.30

Monthly fee
$39

and up for e-commerce plans with POS Lite; Can upgrade to POS Pro for an extra $89.

on Shopify's website

Toast POS

Best for Full-service restaurants

Payment processing fees
2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

Monthly fee
$0

Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.

on Toast's website

Toast POS

Best for Full-service restaurants

Payment processing fees
2.49% + $0.15

if you buy hardware upfront; 3.09% + $0.15 for pay-as-you-go option.

Monthly fee
$0

Starter Kit; $69 Point of Sale plan; custom Build Your Own plan.

on Toast's website

PaymentCloud

Best for High-risk businesses

Payment processing fees
2.4% + $0.10

to 3.5% + $0.25 on average.

Monthly fee
$0

to $50.

on PaymentCloud's website

PaymentCloud

Best for High-risk businesses

Payment processing fees
2.4% + $0.10

to 3.5% + $0.25 on average.

Monthly fee
$0

to $50.

on PaymentCloud's website

Dharma Merchant Services

Best for Nonprofits

Payment processing fees
In-person: 0.15% + $0.08
Online: 0.2% + $0.11

Plus interchange

Monthly fee
$20

for most industries; $15 for nonprofits.

Dharma Merchant Services

Best for Nonprofits

Payment processing fees
In-person: 0.15% + $0.08
Online: 0.2% + $0.11

Plus interchange

Monthly fee
$20

for most industries; $15 for nonprofits.

Our picks for the best merchant services

Helcim

Best for high-volume businesses
Why we like it: It's easy to sign up for a Helcim account online by providing some basic information about your business. Funds from your transactions are deposited within two business days. Customer support is available weekdays from 9 a.m. to 7 p.m. Eastern time and on Saturday from 11 a.m. to 7 p.m. Eastern time. You can sync data with both QuickBooks Desktop and Online as well as WooCommerce. Read our full Helcim review.
  • Interchange plus 0.4% and 8 cents per in-person transaction (if $50,000 or less in monthly card transactions).
  • Interchange plus 0.5% and 25 cents per online or manually keyed transaction (if $50,000 or less in monthly card transactions).
  • 0.5% plus 25 cents for ACH payments (capped at $6).
$0
  • $99 for a mobile card reader (with stand).
  • $329 for a stand-alone terminal with built-in thermal printer (or 12 monthly payments of $30).

Square

Best for brick-and-mortar retail stores
Why we like it: Square’s free retail POS software plan and payment plans for hardware help new retail shops get on their feet and start accepting payments without high upfront costs. As your store grows, you can upgrade from the free plan to the Plus or Premium plan and access additional features like cost-of-goods sold reports, stock forecasts, purchase order management and cross-location returns. Read our full Square review.
  • 2.6% plus 15 cents for in-person transactions with all free plans.
  • 2.6% plus 10 cents for in-person transactions with paid restaurant plans.
  • 2.5% plus 10 cents for in-person transactions with paid retail and appointments plans.
  • 2.9% plus 30 cents for online transactions.
  • 3.5% plus 15 cents for manually keyed transactions.
  • 3.3% plus 30 cents for invoices.
  • $0 for Square POS, Restaurant, Retail and Appointments Free plans.
  • $29 for Square Appointments Plus plan.
  • $69 for Square Appointments Premium and Square Restaurants Plus plans.
  • $89 for Square Retail Plus plan.
  • $165 for Square Restaurant Premium plan.
  • Custom pricing for Square Retail plan.
  • $0 for Square magstripe-only card reader ($10 for each additional reader) or if using Tap to Pay for iPhone (iPhone not included).
  • $59 for Square Reader contactless and chip card reader.
  • $149 for Square Stand iPad POS or Square Stand Mount (iPad not included; monthly financing available).
  • $149 for Square Kiosk for self-serve ordering.
  • $299 for Square Terminal mobile card reader with built-in printer (monthly financing available).
  • $399 for Square Handheld portable POS system with built-in barcode scanner (monthly financing available).
  • $799 for Square Register two-screen system (monthly financing available).

Stripe

Best for subscription-based businesses
Why we like it: Stripe’s billing option for subscription-based businesses makes it easy to to charge customers on a recurring basis. You can customize how often each customer is charged, establish your own renewal rules (e.g., automatically renew subscriptions) and automatically remind customers to pay their subscription payment. You don’t have to do your own coding to use the product, but you can access the API to further customize your workflows if you’d like. Read our full Stripe review.
  • 2.7% plus 5 cents for in-person transactions.
  • 2.9% plus 30 cents for online transactions.
  • 3.4% plus 30 cents for manually keyed transactions.
  • 4.4% plus 30 cents for international card transactions.
  • $0 for standard services.
  • $10 for custom domain.
  • $59 for Stripe Reader M2.
  • $249 for BBPOS WisePOS E card reader.
  • $349 for Stripe Reader S700.

Finix

Best for quickly growing businesses
Why we like it: Finix is a versatile payment services provider that supports small businesses as well as larger ones processing over $1 million in card transactions each year. That said, it’s best for businesses processing at least $5,000 per month because of its subscription-based model. There are no extra fees for PCI compliance or setup, and contracts are month-to-month. Read our full Finix review.
  • 8 cents plus interchange for card-present transactions.
  • 15 cents plus interchange for card-not-present transactions.
  • $79 and up.
  • One-month free trial for NerdWallet readers.
Finix offers a variety of handheld terminals, card readers and keypads, but merchants need to reach out to the company for pricing details.

Toast

Best for full-service restaurants
Why we like it: Toast’s spill-proof hardware options and array of add-on features make it a popular merchant services solution for businesses in the restaurant industry. And if your restaurant doesn’t have the cash on hand to pay for the handheld terminals or other hardware devices you need to operate most efficiently, you can opt for higher processing fees to cover your upfront costs. Read our full Toast review.
  • 3.09-3.69% plus 15 cents per transaction, if you choose a pay-as-you-go plan.
  • 2.49% plus 15 cents for card-present transactions, if you pay for hardware upfront.
  • 3.50% plus 15 cents for card-not-present transactions, if you pay for hardware upfront.
  • $0 for Starter Kit plan.
  • $69 Point of Sale plan.
  • Custom plans available.
  • $494.10 for Handheld Starter Kit (but $0 if you agree to a higher processing fee).
  • $1,123.20 for Countertop Starter Kit (but $0 if you agree to a higher processing fee).
  • $1,438.20 for Guest Self-Service Starter Kit (but $0 if you agree to a higher processing fee).

Shopify

Best for online retail businesses
Why we like it: While Shopify can also accommodate brick-and-mortar retailers, its focus on e-commerce features makes it best for retail businesses that mostly sell online. There are no free plan options, but online plans do come with significant shipping discounts and processing rates decrease as you upgrade to higher plan tiers. You can subscribe month to month or commit to a yearly subscription for a smaller monthly fee. Read our full Shopify review.
  • 2.5%, 2.7% or 2.9% plus 30 cents for online payments for Advanced, Shopify or Basic plan, respectively.
  • 2.4%, 2.5% or 2.6% plus 10 cents for in-person payments for Advanced, Shopify or Basic plan, respectively.
Shopify e-commerce plans:
  • $29 for Shopify Basic when billed annually (or $39 when paid monthly).
  • $79 for regular Shopify when billed annually (or $105 when paid monthly).
  • $299 for Shopify Advanced when billed annually (or $399 when paid monthly).
  • Custom pricing for Shopify Plus.
  • All e-commerce plans come with POS Lite for selling in-person. Upgrading to POS Pro for brick-and-mortar businesses costs an extra $89 per location.
Shopify’s alternative solutions for mainly selling in-person:
  • $5 for Starter plan, which includes one POS Lite location.
  • $79 (when billed annually) for Retail plan, or $89 when paid monthly; includes one POS Pro location.
  • $49 for Tap & Chip card reader.
  • $219 for Tap & Chip countertop kit (iPad not included).
  • $349 for Shopify POS terminal.
  • $459 and up for POS terminal countertop kits.

U.S. Bank Merchant Services

Best for fast deposits
Why we like it: U.S. Bank offers business banking, payment processing and point-of-sale solutions for small businesses. With a variety of monthly plans, transaction rates that are on par with other merchant services providers, no long-term contract, no cancellation fees and no PCI compliance fees, U.S. Bank Merchant Services may be an appealing option for businesses, especially if you’re looking for a single provider for payment processing, business banking and/or a POS solution. Free same-day funding is available if you have a U.S. Bank business checking account.

Limited time offer

Earn up to $1,000 in merchant fees refunded over three months when you open and are approved for a new U.S. Bank Payment Solutions Merchant Account by June 30, 2025. The account must be actively accepting and settling card payments at the time the statement credit is issued. Member FDIC.
  • 2.6% plus 10 cents for in-person payments.
  • 2.9% plus 30 cents for online payments.
  • 3.5% plus 15 cents for keyed payments.
  • $0 for Mobile and Terminal plans.
  • $29 and up for Starter plan.
  • $69 for Standard plan.
  • $99 and up for Premium plan.
  • $15-$29 for each additional software license.
Sells a variety of hardware, including full POS stations, handheld terminals and customer displays.
You can purchase or rent hardware. Monthly rental pricing starts at $15 for a handheld terminal.

Chase Payment Solutions

Best for built-in banking partner
Why we like it: Chase Payment Solutions is a direct processor, meaning it operates as both the payment processor and the acquiring bank that establishes the merchant’s bank account. You’ll get your money the next business day, which is faster than the two-day norm with many other processors, provided you use a Chase business checking account. Additionally, Chase offers 24/7 service and has no monthly fees. It has payment processing solutions for service-based businesses, health care companies, restaurants, retail stores and e-commerce shops. Read NerdWallet’s Chase Payment Solutions review.
  • 2.6% plus 10 cents for in-person transactions.
  • 2.9% plus 25 cents for online transactions.
  • 3.5% plus 10 cents for keyed transactions and invoicing.
Monthly fee in some instances.
  • $129 for Chase Card Reader and Base bundle.
  • $399 for Chase Countertop Terminal.
  • $499 for Chase Wireless Terminal.
  • $499 for Chase POS Terminal.

Payment Depot

Best for tailored interchange-plus rates
Why we like it: Payment Depot, which is owned by Stax, is a good option for businesses that want to explore customized interchange-plus rates. Markups may vary from industry to industry, and savings get passed along to the business when customers use cards with lower interchange rates. Funds are automatically deposited within one to two days, and phone support is available 24/7. Read our full Payment Depot review.
0.2%-1.95% plus interchange.
$0.
Sells card readers as well as countertop and mobile point-of-sale hardware from Clover, Dejavoo, and SwipeSimple, but prices are undisclosed. You have to request a quote.

Dharma Merchant Services

Best for nonprofits
Why we like it: With Dharma Merchant Services, nonprofits benefit from reduced transaction rates and partnership with a provider that’s been committed to doing good from its inception. Additionally, businesses with monthly card sales over $100,000 or more than 5,000 transactions may qualify for volume discounts, as well as restaurants with average ticket amounts of less than $25. Funding is guaranteed in two business days. Customer support to process your card transactions is available 24 hours a day. Read our full Dharma Merchant Services review.
  • Interchange plus 0.15% + 8 cents for in-person transactions.
  • Interchange plus 0.20% + 11 cents for online transactions.
  • Interchange plus 0.25% + 8 cents for in-person AmEx transactions.
  • Interchange plus 0.30% + 11 cents for online AmEx transactions.
  • $15 for nonprofits.
  • $20 for business to business, e-commerce, hospitality, retail and restaurant.
  • $149 for Walker 2 chip, swipe and NFC card reader.
  • $295 for First Data FD-150, Verifone Engage V200c, Ingenico Desk/3500 or Dejavoo Z11 terminals.
  • $369 for Ingenico Desk/5000 terminal.
  • $480 for FD-150, Desk/3500, V200c or Z11 terminals plus a separate pinpad.
  • $649 for Clover Flex mobile card reader with printer.
  • $899 for Clover Mini POS device.
  • $1,649 for Clover Station Solo POS bundle.
  • $1,999 for Clover Station Duo POS bundle.

PaymentCloud

Best for high-risk businesses
Why we like it: PaymentCloud's payment processing is available for in-person, online, mobile, keyed and cryptocurrency transactions. It has multiple banking relationships that can be used to secure a merchant account for high-risk businesses in industries including firearms, tobacco, credit repair, telemedicine and other industries. The platform integrates with QuickBooks and many shopping carts including BigCommerce, WooCommerce, Shopify and Adobe Commerce (formerly Magento). Read our full PaymentCloud review.
Quote-based. You’ll have to call to get specific pricing information for your business, but average ranges are:
  • 2.4% plus 10 cents for low-risk retail merchants.
  • 2.8% plus 25 cents for medium-risk businesses, like e-commerce shops.
  • 3.5% plus 25 cents for high-risk merchants.
Quote-based, but ranges from $0 to $50.
Varies by third-party hardware company (Clover, Dejavoo, Poynt, Verifone and more).

National Processing

Best for free terminal
Why we like it: National Processing offers processing services for some high-risk businesses. You can expect to receive your funds in two days with an opportunity for next-day deposits. Phone support is available 24/7. Integrations are offered for popular business apps including QuickBooks, WooCommerce, Ecwid, Zendesk, BigCommerce and Shopify. Read our full National Processing review.
  • Basic In-Person Package: 2.5% plus 10 cents per transaction.
  • Basic Online Package: 2.9% plus 30 cents per transaction.
  • Premium Package: 2.41% plus 10 cents.
  • $14.95 for Basic In-Person Package, Basic Online Package.
  • $19 and up for Premium Package.
Offers handheld POS terminals and countertop registers from Clover, SwipeSimple and Pax.
  • $99 and up for the SwipeSimple B250 mobile card reader.
  • $230 and up for the Pax A80 countertop terminal.
  • $345 and up for the Pax A920 handheld terminal.
  • $515 and up for the SwipeSimple Aries8 POS system.
  • $585 and up for the Clover Flex handheld terminal.
  • $765 and up for the Clover Mini POS system.
  • $835 and up for the Pax E700 POS system.
  • $1,605 and up for the Clover Solo POS system.
  • $1,735 and up for the Clover Duo POS system.

What are merchant services?

Merchant services comprise a range of products that let your business accept payments in store, online or both. These services include credit card processing, merchant accounts and POS systems. Credit card processing companies, for example, fulfill merchant services by facilitating payment processing and often providing POS hardware. Banks and POS system providers also offer merchant services.
In addition to offering basic payment processing services, merchant services for online transactions may include e-commerce platforms and payment gateways that provide a secure place for customers to enter their card information online. Merchant services for in-person transactions involve credit card readers and other POS hardware devices, along with payment processing services.

What do merchant services include?

To enable businesses to accept a variety of payment types, merchant services usually include some combination of the following:

POS hardware

POS hardware is crucial for accepting payments in person. Retail shops with a brick-and-mortar location, for example, may choose a countertop POS system setup with a cash register and receipt printer. Business owners that complete most of their sales at farmers markets or pop-up events, on the other hand, may only require a credit card reader that connects to their smartphone. There are also handheld POS terminals for taking payments on the go or tableside.

POS software

Paired with POS hardware, POS software collects in-depth sales data, runs reports, syncs information with your business’s accounting software and helps you manage employees. POS systems usually offer hardware and software in tandem.

Payment processing services

Payment processing services, which are often available through your POS system provider, work behind the scenes to facilitate the transfer of money from your customers’ accounts to your business’s account. They may include additional tools, like invoicing and reporting, too.

Merchant accounts

When you complete a credit card transaction, those funds go to a merchant account before getting deposited into your business bank account (where they’re actually accessible). Some companies, known as payment service providers (PSPs), pool multiple merchants’ funds into a single account and distribute them from there. Examples include Square and Stripe, and they usually use non-negotiable flat-rate payment processing.
Alternatively, you can apply for your own merchant account that is tailored specifically to your business’s needs. Compared to a PSP, individual merchant account providers typically require a more involved application process, meaning you may need to wait longer to begin accepting payments. Though there could be some upfront setup costs, payment processing fees are sometimes negotiable.

Extra features

Merchant services also refers to tools and capabilities that are intertwined with the payments process, like gift cards, loyalty programs, fraud protection, integrations with the rest of your business software ecosystem, reporting and online website features that help you securely accept payments online.

Merchant services vs. merchant accounts

Merchant services often include merchant accounts in some capacity, but the two terms aren’t synonymous. Merchant services are made up of a range of products and services — think merchant accounts, payment processing services and POS systems — that help your business accept payments. Some offer individual merchant accounts and others (PSPs) hold multiple businesses’ funds in a single account until they’re transferred to your business’s individual bank account.

How to choose the best merchant services provider

Before committing to a merchant services provider, consider the following factors:
  • Variety of payment types accepted : Make sure your merchant services provider supports all of the payment methods and types your business plans to accept. These may include online and in-person payments, contactless payments, digital wallets, QR codes and PayPal.
  • Cost: Consider the upfront costs associated with POS hardware, as well as the ongoing subscription costs associated with POS software plans. Similarly, compare different providers' per-transaction rates and fees. There could also be fees for PCI compliance, chargebacks, setup and merchant account maintenance.
  • POS system compatibility: It’s most convenient to use a merchant services provider that can offer POS systems and payment processing services under the same umbrella. If that’s not an option, make sure the processor integrates with your POS system and, preferably, your accounting software.
  • Customer service: Think about which days and times you accept the highest volume of transactions, and check to see if live customer support is available then. Live chat and phone support are ideal so that you can reach a representative immediately. Some merchant services providers also assign businesses dedicated account managers for one-on-one support.
Last updated on January 2, 2025